Director of Planning, Design & Construction

Facilities Planning and Management (FP&M) provides leadership and stewardship for the planning, development, operation, renewal, and maintenance of Cal Poly Pomona’s natural and built environments in support of the University’s academic and institutional mission. FP&M plans, designs, constructs, maintains, and improves campus buildings, infrastructure, transportation systems, landscapes, utilities, and other physical assets to ensure facilities are safe, functional, sustainable, accessible, and responsive to current and long-term campus needs. Through coordinated capital planning, design and construction, facilities operations, maintenance, infrastructure renewal, and sustainability initiatives, FP&M works collaboratively with campus partners, auxiliary organizations, the CSU Chancellor’s Office, regulatory agencies, consultants, contractors, and other stakeholders to deliver projects and services that meet approved scope, budget, schedule, operational, regulatory, and quality requirements. The department also supports long-term stewardship of University assets by addressing facility renewal, deferred maintenance, energy and utility management, and evolving campus priorities. FP&M is comprised of approximately 150 facilities professionals representing a broad range of technical, professional, administrative, and skilled-trade disciplines. FP&M’s culturally diverse and multilingual workforce reflects the Cal Poly Pomona community and includes employees who are current students as well as University alumni.

Duties And Responsibilities
Capital Project Design & Construction Management

Plans, manages, and oversees the delivery of campus major and minor capital projects, public works projects, facility renewal and improvement projects, infrastructure improvements, modernization, renovation, and other assigned facilities projects through the full project lifecycle, including pre-design coordination, design, procurement, construction, commissioning, occupancy, and closeout.

Establishes and manages project scope, budgets, schedules, delivery methods, milestones, quality standards, and performance requirements appropriate to project size, complexity, risk, and funding source.

Directs and coordinates the work of architects, engineers, construction managers, consultants, inspectors, contractors, and other service providers.

Oversees preparation and review of design documents, specifications, cost estimates, construction documents, and other project deliverables.

Monitors project performance and resolves issues related to scope, budget, schedule, quality, constructability, campus operations, and stakeholder requirements.

Capital Planning, Programming & Project Development Coordination

Leads assigned campus planning, programming, space planning, and project development activities within delegated authority.

Coordinates with the Senior Associate Vice President, campus partners, and other planning stakeholders during feasibility, capital planning, project prioritization, and funding phases to support projects consistent with the Campus Master Plan, University priorities, facility needs, and available resources.

Provides design, construction, cost, schedule, constructability, and project-delivery expertise during early project development. Participates in the preparation and review of project programs, feasibility studies, cost models, funding requests, and other capital planning documentation.

Facilitates the transition of authorized and funded projects from planning into design and construction and assumes project-delivery leadership through completion and occupancy.

Procurement, Contract Administration & Regulatory Compliance

Develops, coordinates, and administers procurement and contracting activities supporting design and construction projects, including RFQs, RFPs, professional services agreements, public works bidding, construction contracts, and other CSU-authorized project delivery methods. Oversees consultant and contractor selection, scope and fee negotiations, contract amendments, change orders, schedules, deliverables, and performance requirements.

Coordinates design reviews, constructability reviews, plan review, permitting, inspection, and required agency approvals.

Ensures projects comply with applicable building codes, accessibility requirements, fire and life-safety standards, environmental requirements, California Public Contract Code, CSU policies and procedures, and University standards.

Project Budgeting, Controls & Financial Accountability

Develops and maintains effective financial and project controls for the Design & Construction program and assigned projects. Oversees project budgets, cost estimates, commitments, expenditures, forecasts, contingencies, cash flow, progress payments, and change management.

Evaluates financial and schedule performance, identifies emerging risks and potential impacts, and develops corrective strategies to maintain approved project objectives.

Ensures accurate and timely reporting of project scope, budget, schedule, funding, risk, and performance information and promotes responsible stewardship of University resources.

Executive Advising, Campus Coordination & Stakeholder Engagement

Provides design, construction, project-delivery, budget, schedule, and regulatory expertise to University leadership and campus stakeholders. Prepares and presents project reports, analyses, recommendations, status updates, and decision items concerning project scope, budget, schedule, risks, impacts, and emerging issues.

Maintains collaborative and consultative working relationships with campus leadership, academic and administrative units, auxiliary organizations, the CSU Chancellor’s Office, consultants, contractors, regulatory agencies, and other external partners.

Facilitates communication regarding construction activities and campus impacts and supports informed and timely decision-making.

Personnel Leadership & Organizational Management

Selects, develops, supervises, and directs assigned Design & Construction personnel, including project managers, project coordinators, inspectors, and contracted staff.

Establishes workload priorities, assignments, performance expectations, and accountability consistent with the University’s capital program and project-delivery requirements.

Evaluates employee performance, provides coaching and professional development, addresses performance and conduct concerns, and promotes a collaborative, service-oriented culture of accountability and continuous improvement.

Coordinates staff resources across the project portfolio to effectively respond to workload, project complexity, schedule requirements, and changing University priorities.

Management Accountability, Program Effectiveness & Continuous Improvement

Exercises independent judgment and decision-making regarding design and construction, contractual, financial, regulatory, personnel, and stakeholder matters within delegated authority.

Develops, implements, evaluates, and improves policies, procedures, standards, project controls, and delivery practices for the Design & Construction unit.

Monitors program effectiveness, identifies opportunities to improve project and service delivery, and ensures consistent implementation of applicable CSU and University requirements.

Graduation from an accredited four-year college/university with an undergraduate degree in engineering, architecture, or construction management, or a closely related field, or any combination of education and experience that totals at least ten (10) years.

Valid California Driver's License and insurance

Seven (7) years of progressively responsible professional and administrative experience involving public works, facilities planning, design, construction, or capital project delivery, including experience with project/program management, budgets and schedules, contract administration, and applicable regulatory requirements. Experience supervising or managing professional, technical, or administrative staff.

Experience in the administration of Building Code.

The successful candidate must have superior verbal and written communication skills.

The individual should demonstrate the ability to act independently with high integrity, exercise good judgment, provide constituencies and management with clear feedback, and make independent decisions as appropriate.

The incumbent must possess strong interpersonal skills; the ability to establish and maintain productive working relationships and communicate effectively with diverse constituencies within the university, the Chancellor's Office, and with contractors and consultants.

The ability to read, interpret and formulate capital project budget estimates and make formal presentations to campus constituents.

The incumbent must remain current on all state and federal laws and codes relating to physical barrier removal (e.g., compliant signage, curb cuts, and accessible doors/entrances and construction).

Preferred Qualifications

Certified Access Specialist (CASp) designation to facilitate an inclusive Cal Poly Pomona through its physical facilities and comply with the law.

An advanced degree in related field.

One or more of the following licenses or credentials 1. A current State of California Architect license 2. A current State of California Professional Engineer license

Benefits and Total Rewards

Pension plan with CalPERS, and other voluntary savings plans (403(b), 457, 401(k))

Work-life balance - Accrue 24 PTO days per year, 14 paid Holidays, 1 personal holiday

Health savings account, life and AD&D coverage, and more

Tuition fee waiver for employees and eligible dependents

Auto/homeowners insurance, pet insurance, and pre-paid legal services

Child and elder care resources

Employee Assistance Program (EAP)

And more! Learn about the CSU’s Comprehensive Benefits Package.

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.

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