Associate Media Planner

The Planet Group is seeking an

Associate Media Planner

to join one of our well-known global pharmaceutical clients.

Pay:

$42.25-$47.81/hr depending on experience (W2 and benefit options)

Location:

Onsite in Irvine, CA or Remote

Duration:

1 year to start - potential to extend / convert

Associate Media Planner Responsibilities:

Play a critical role in translating media plans and emerging business initiatives into compliant, execution-ready campaigns

Work closely with Media Planners, Media Managers, Operations, Finance, Procurement, Legal, Data Privacy, vendors, and account teams

Coordinate contracting, campaign activation, documentation, financial tracking, and issue resolution

Help clarify requirements and dependencies, maintain accurate records, flag risks related to timing, budget, compliance, and resourcing, and support continuous optimization across media initiatives

Support the development and implementation of media strategies, plans, and activation recommendations alongside Media Planners and Media Managers

Own and maintain campaign documentation, including media calendars, contracting status trackers, finance and invoice trackers, creative trackers, buy authorizations, work orders, insertion orders, and purchase-order records

Coordinate end-to-end media contracting and change requests, including intake, vendor onboarding, work-order and POCN development, data-privacy requirements, QA, signature routing, SNAPP submission, approvals, and final filing

Coordinate campaign activation and advertising-material trafficking; confirm specifications and handoffs, monitor launch readiness, verify placements are live, collect proof-of-performance screenshots, and maintain accurate campaign records

Serve as a day-to-day contact for media vendors and internal partners across Procurement, Legal, Data Privacy, Finance, Operations, and account teams; clarify next steps, required information, owners, and dependencies, and resolve issues promptly

Track and report campaign spend, budget status, purchase orders, invoices, monthly amounts, savings, and variances; reconcile records and elevate financial risks or discrepancies

Ensure work complies with pharmaceutical, privacy, procurement, contracting, and media-delivery requirements; proactively flag risks related to timing, budget, resourcing, approvals, and dependencies

Support reporting, optimization, and planning discussions by gathering launch updates, placement documentation, vendor inputs, and campaign-status information

Provide day-to-day executional support to Media Planners and Media Managers, help establish efficient intake-driven workflows, and contribute to onboarding or guidance for junior team members and interns as assigned

Associate Media Planner Qualifications:

2–4 years of experience in marketing, healthcare, media planning, media buying, campaign operations, or a related field

Exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple deadlines and dependencies

Proficiency with Microsoft 365, especially Excel, PowerPoint, Outlook, Teams, and shared tracking tools

Excellent written and verbal communication, vendor-management, and cross-functional relationship-building abilities

Ability to work independently and collaboratively in a fast-paced, regulated environment, proactively escalating risks and resolving issues

Bachelor’s degree in marketing, advertising, communications, or related field

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