Our client, a full-service events and experiential marketing agency, is seeking an Executive Producer for the Main Stage and major breakouts to work at a large-scale B2B conference in February 2017. Details include:
- Attendance at pre-production meetings and planning sessions (via teleconference)
- Pre-production planning with event team and all sub-contracted production vendors
- Management of workstreams related to Executive Production of Main Stage and major breakouts
- Development of Main stage choreography and run-of-show (ROS) for Event, General Session, and Primary Breakouts
- Liaising with Agency, Client and third-party personnel as needed
This would be approximately 120 hours running from early November to late-January. Expected to be meeting with clients and pre-production planning in November and December, leading into full pre-production in January.
Onsite
Oversight of workstreams and personnel related to Executive Production of Main Stage and major breakouts; including:
- Directing stage managers, video directors, lighting designers, and audio engineers as needed
- Coordination and oversight of rehearsals including scheduling, management and speaker coaching
- Providing input into executive and speaker presentations and talking points
- Executive Production of General Session and Primary Breakout Sessions
- Show calling from control room/backstage
- Working with Agency and Client content team and speakers as needed
- Working with A/V and production team as needed
*Eight days onsite plus two half travel days.
Post Event:
- Event Postmortem meeting with event debriefs
Approximately 5 hours in early to mid-February
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