Media Coordinator | Active International | Pearl River, NY

About Us
At Active, your growth drives our success. Together, we deliver results that matter – for our clients, our partners, and each other.

You’ll work across asset remarketing, media trade buying, and new business sales – surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.

As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.

About The Role
This position works with the VP, Dir. of Client Services and the Account Directors in the Local Media department to provide support on accounts from inception to completion. Potential additional responsibilities include working directly with Local Media Buyers/Sr Buyers on their campaigns from inception to completion.

What You'll Do

Works directly with Account Director to evaluate specs from client

Sends out avail requests

Sets up campaign in pre-buy system for buyers

Requests the proper estimates and verifies billing information

Liaises with Account Directors to send proposals to client with all pertinent documentation

Prepares traffic list to sends to the client

Pulls all final reports (i.e., p&l, x10, S45, trade reports) and reviews for accuracy

Reconciles final client billing packets

Reviews weekly posts for assigned clients; verifies schedules are posting in accordance with client guidelines and; reports findings to Account Director

Prepares and reviews post-buy analyses for accuracy

Prepares paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed

Confirms receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy

Enters make good adjustments and preemptions into the media stewardship system after Buyer approval

Collects pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follows up on any discrepancies by checking log times against orders

Reviews various reports and proofs for accuracy, i.e., profit and loss and spot separation reports

Trouble shoots and resolve billing discrepancies and Invoice Matching Reports (IMRs)

Develops productive relationships throughout Active and with external station representatives

Assists and participates in ad hoc projects as needed

Supervisory Responsibilities
This position has no supervisory duties.

Qualifications

Bachelor's degree or equivalent work experience

1 year of media-related work experience required

Proficiency in Excel and Word required

Proficiency in PowerPoint and Media Buying software, a plus

Ability to effectively navigate the Internet preferred

Travel
This position does not require regularly scheduled travel.

About Us
AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long‑term commitment we bring to our clients.

Why You’ll Love Working Here

A culture that values creativity, collaboration, and care

Opportunities to learn, grow, and lead across brands and markets

Regular in-office collaboration that fuels connection and innovation

Recognition that celebrates your impact

We grow together. Your growth drives our success.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary range for this role is $46,000 - $48,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.

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