Media Coordinator

Client-side media coordinator at Campfire Consulting, a growing, Portland-based media agency.
About Campfire Consulting Campfire Consulting is a boutique consulting agency focused on deep media strategy and execution for our clients. From marketing strategy to strategic media amplification, our belief is that actions speak louder than words. We work to understand and activate the conscientious consumer and design ideas to improve the world for the common good.
Description Location: Hybrid, 3 days in-office, Portland, ME
Employment Type: Full-time hire
Description Campfire Consulting is a media strategy agency built on purpose, transparency, and performance. As a certified B Corp and 1% for the Planet member, we partner with brands and organizations that care deeply about how their message shows up in the world and how their media dollars move both their business and our culture forward.
We're looking for a Media Coordinator to keep client work organized, support the execution of platform setup & troubleshooting, and triage & support ad hoc client tasks include data pulls and pacing updates. You'll support client status meetings, manage tasks in our project management system, and support linear media vendors, trafficking, and our agency partnerships.
This is a role for the type of person who naturally color codes their calendar and makes check lists for the satisfaction of checking boxes. They should enjoy working with clients and feel comfortable setting expectations and holding clients and senior team members accountable to timelines and commitments. You have familiarity with paid search and social platforms and feel comfortable learning new technology on the fly. You'll work closely with our Managing Director and client services team. The role is designed to grow into a Media Account Manager position, and we'll invest in training and mentorship to get you there.
What You'll Do Facilitate client status meetings, capture decisions and next steps, and track them to completion in our project management system
Help set client expectations in line with our scopes of work and SLAs, and flag requests that fall outside scope
Support linear media vendor management, including insertion orders, traffic instructions, creative delivery, and makegoods
Support search and social platform setup, ad operations, and troubleshooting when platform challenges arise.
Coordinate with agency partners and track interagency tasks so deliverables and deadlines are met
Keep team members on schedule and follow up on open items across your book of business
Document workflows and keep existing process documentation current so processes stay clear and followed
Work with the Managing Director and client services team on process improvements and automations that reduce manual work
Support media plan build-out, pacing checks, and reporting in Excel and Google Sheets as needed
Support projects beyond your core accounts when needed
How We Measure Success Status meetings run on time, with notes and next steps sent promptly
Tasks in our project management system are thorough, current, assigned, and closed out on schedule
Client requests are handled within scope and SLA, and out-of-scope asks are flagged early
Linear orders, traffic, and vendor communications are accurate and on time
Search and social platform roadblocks are triaged and removed in order of priority
Partner and interagency deliverables arrive when expected
Process documentation is complete, current, and used by the team
Steady growth in client relationship skills and media knowledge
What We're Looking For 1 to 2 years of experience in an agency, media, or client services role
Some exposure to paid media, with a preference for a mix of linear and digital media buying
Strong Excel skills for tracking, pacing, and reporting
Previous experience working in project management platforms such as ClickUp, Asana, or Monday
Strong organization and project management skills, and enjoyment of keeping work on track
Comfort speaking up in client meetings and holding clients and senior team members accountable
Clear, timely written and verbal communication
Interest in process, documentation, and finding ways to automate repetitive work
A desire to grow into a Media Account Manager role on a small team with room for advancement
Familiarity with Google Sheets, GA4, or ad platforms is a plus
We believe in taking care of our people so they can take care of the work. The following benefits are included with this role:
Hybrid work environment with three days in our Portland, ME office (Tuesday to Thursday) and remote or in-office Mondays and Fridays
Flexible PTO and company holidays, including a paid week off between Christmas and New Year's
401(k) with company match (following first 3-months)
Paid volunteer time to support causes you care about
Profit-sharing opportunities based on agency performance
Parental leave and flexible schedules for caregivers
Dreaming of a Life in Maine? We're building something special up here in the northeast corner of the country. A media agency with national ambitions, grounded in the people, creativity, and quality of life that make Maine such an incredible place to call home.
If you've been dreaming about making the move, we'd love to talk. We're open to helping cover a portion of relocation expenses for the right candidate. Come help us put Maine on the map as a hub for great media thinking, and enjoy everything this little corner of the world has to offer along the way.

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