Marketing Coordinator

Marketing CoordinatorDallas Office - Dallas, TX 75247OverviewPosition Type Full Time Education Level 4 Year Degree Travel Percentage Negligible Category MarketingDescriptionJOB SUMMARYThe Marketing Coordinator supports Datum Engineers' day-to-day marketing and business development activities across all Datum offices. The role coordinates RFQ responses and proposals, updates marketing materials and digital content, curates accurate project and people data, supports events and firm initiatives, and keeps recurring marketing work accurate, consistent and on schedule. Designed for an early-career marketing professional ready to take ownership of defined processes while learning the AEC industry, the position works closely with the Marketing Manager, the Business Development Directors and technical staff. Over time, the role offers room to grow from coordination and production into owning projects, content and a specialty, with a potential path to Senior Marketing Coordinator or Marketing Specialist.KEY RESPONSIBILITIESProposal and Business Development Support· Coordinate RFQ responses, proposals, qualifications and interview deliverables using established schedules and processes.· Gather project information, resumes, references, forms and supporting materials from the Business Development Directors and technical staff.· Assist with writing, editing, formatting, proofreading, production and final quality checks.· Update resumes, project descriptions, project sheets, forms, proposal templates and qualifications packages.· Maintain proposal calendars, task lists, deadlines and submission requirements.· Document pursuit outcomes and maintain reusable proposal content.· Raise strategic, technical, scheduling or resource issues with the Marketing Manager early.Content and Communications· Apply established brand voice, messaging and visual standards across all deliverables.· Develop project highlights, employee features, recruiting content, awards and other stories identified in the marketing plan.· Draft, format, schedule and post approved content for social media, the website, SharePoint, newsletters, announcements and other channels.· Coordinate content inputs, approvals, photography and publishing schedules.· Maintain editorial and content calendars and track upcoming opportunities.Marketing Materials, OpenAsset and Digital Assets· Curate accurate, robust data on Datum's projects and people so business development and marketing needs are met with clarity, accuracy and speed.· Maintain OpenAsset as the firm's centralized marketing asset database, including project and employee information, resumes, images, keywords and metadata.· Follow consistent OpenAsset data-entry, tagging, naming and quality-control practices, and support the import and cleanup of historical data.· Coordinate with technical staff to confirm that new and completed projects are added accurately and promptly.· Create and update brochures, presentations, project sheets, banners, templates, signage and other collateral using Microsoft Office and Adobe Creative Suite.· Complete routine website and SharePoint updates, including project pages, news items and employee information.· Perform regular accuracy and consistency reviews of published and reusable content.Events, Recruiting and Culture Support· Partner with the Marketing Manager and Human Resources on career fairs, recruiting materials, internship communications and employer-brand initiatives.· Prepare branded materials, invitations, communications and follow-up for conferences, recruiting activities, company events and client-facing programs.· Assist with employee recognition, community involvement, celebrations and internal engagement programs.· Support client appreciation and external event programs as they develop.Marketing Operations· Complete routine CRM and marketing database updates using established standards.· Maintain marketing calendars, trackers, contact lists, inventories and recurring task schedules.· Coordinate printing, promotional products, photography and other vendor requests, estimates, orders, deliveries and invoice documentation.· Help document processes, checklists, templates and lessons learned.· Provide responsive day-to-day marketing support and communicate workload and deadline conflicts early.KEY WORKING RELATIONSHIPS· Marketing Manager: sets priorities, standards and direction and owns strategic deliverables, while the Marketing Coordinator carries recurring coordination, production and asset maintenance.· Business Development Directors and technical staff: provide pursuit strategy, project information and technical content, which the Marketing Coordinator gathers, organizes and produces into proposals and qualifications.· Office Manager and Administrative Manager: handle local office and event logistics, with the Marketing Coordinator providing branded materials and marketing content.· Human Resources: owns recruiting events, with the Marketing Coordinator supporting through recruiting materials, career content and event materials.SUPERVISORY RESPONSIBILITIESNone.SUCCESS MEASURES (ILLUSTRATIVE)· RFQ responses and proposals delivered on time and compliant with submission requirements.· OpenAsset project and people records complete and current within 30 days of project milestones or staff changes.· Content calendar published on schedule.· Website and SharePoint updates completed within 5 business days of request.· Marketing materials consistently meet brand standards on first review.WORK ENVIRONMENT & TRAVEL· Typical indoor office environment based in the Dallas office.· Occasional travel to Datum offices, events and recruiting activities.QualificationsQUALIFICATIONSRequired· 1 to 3 years of professional marketing, communications, proposal or design experience.· Proficiency with Microsoft 365, including Outlook, Teams and SharePoint.· Strong writing, editing and proofreading skills, with excellent organization and attention to detail.· Ability to manage multiple deadlines using established processes and to request needed information from technical professionals.· Aptitude for digital asset management, including database structure, tagging and maintenance practices.Preferred· Bachelor's degree in marketing, communications, graphic design, journalism, business or a related field, or equivalent relevant experience.· Experience toward the upper end of the 1 to 3 year range, ideally in the AEC industry or professional services.· Working knowledge of Adobe InDesign, Photoshop, Illustrator and Acrobat.· Experience with OpenAsset or another digital asset management system.· Experience with social media, websites, CRM systems, photography, video or event coordination.