3D Exhibits is hiring: Graphics Coordinator in Las Vegas

About Us
At 3D Exhibits, we create immersive trade show experiences that bring brands to life. We design, build, and manage innovative exhibits to captivate audiences and maximize ROI. Our mission is to connect brands with customers and drive brand growth.

Summary
3D Exhibits is seeking a detail-oriented Graphics Coordinator to manage the full lifecycle of graphics for our custom exhibit and event projects. From reviewing client artwork and producing proofs to ordering from vendors, checking in graphics, and supporting installs at the show site, you’ll make sure every graphic arrives on time and looks right. You’ll work closely with Project Managers, Account Teams, Foremen, and vendors, and you’ll help out in our in-house print shop when needed. This position will be full time on site based out of our Las Vegas location.

Essential Duties & Responsibilities

Review client artwork within two days (sooner for rush projects) for missing fonts, linked images, resolution, bleed, sizing, and brand color issues

Follow up with clients on past-due artwork

Verify graphic sizing against CAD drawings and create PDF proofs with elevations, isometric views, and callouts

Send proofs to the PM and Account Team for approval and file them in the correct team drive folders

Preflight and package print-ready artwork, including embedded images, outlined fonts, panel breaks, cut lines, and vinyl install details

Create and update purchase orders for graphics and save copies to the team drive

Place vendor orders using email templates, with artwork, proofs, PO numbers, timelines, and install timing

Review and approve vendor proofs and photos before shipping

Track orders in the Graphics Schedule and make sure graphics arrive by the Contract Stage Date

Check in received graphics, photograph them, and notify the PM and Foreman

Document and resolve damaged or incorrect graphics with vendors and the project team

Verify graphic installations at completion

Participate in Put to Work, Production, and Graphics Team meetings, suggesting alternative production methods and vendor options

Print and finish small or rush jobs in-house (dots, crate labels, internal graphics, small vinyl installs), and help maintain equipment and inventory

Maintain proof and email templates, vendor contacts, and client brand guides, and archive finished jobs to the Graphics Server

Be available on weekends and after hours during show site installs, with backup coverage arranged when out

Education & Experience
Required

2–3 years in a graphics, prepress, production coordination, or print/large-format environment (exhibit, event, signage, or experiential experience is a strong plus)

Proficiency in Adobe Illustrator, Photoshop, and Acrobat, including preflighting, outlining fonts, managing links, and setting up bleeds and cut lines

Working knowledge of large-format print specifications, file resolution, and color management (PMS/brand color matching)

Ability to read CAD drawings and elevations and check graphic dimensions against them

Strong attention to detail and organization, with the ability to manage multiple deadlines at once

Clear written and verbal communication with clients, vendors, and internal teams

Comfort creating and tracking purchase orders and working from schedules

Availability for occasional weekend and after-hours work during installs

Preferred

Experience with trade show exhibits, fabrication, or event production workflows

Familiarity with large-format printers, cutters, and vinyl application

Experience with project management or ERP/PO systems

Basic understanding of fabric, vinyl, and rigid substrate printing methods

Associate’s or bachelor’s degree in graphic design, print production, or a related field (or equivalent experience)

What We Offer
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Diversity Commitment
At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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