Artistic Production Manager & Casting Liaison

Position: Company Manager/Artistic Assistant
Department: Production
Reports to: Artistic Director
Full-time. On-site at the theatre in Birmingham, AL.
Summary of Position:
The Company Manager/Artistic Assistant is responsible for collaborating with the Artistic Director (AD} to identify, secure, and engage cast and creative leadership for RMT productions and other artistic needs. This position serves as the liaison between actors, directors, and designers and the AD throughout the process of auditions, casting, and contracting. Additionally, they will develop a strong working relationship with the Artistic Director to help manage the complex schedule and diverse tasks required of that position.
Company Manager Duties and Responsibilities:
Assist in the development of show budgets - actors, directors, choreographers, and support staff- and track adherence throughout the fiscal year
Organize, promote, schedule, and execute the entire audition process, collaborating across various departments to ensure a smooth and effective process for the artistic leadership as well as artists
Assist in casting and contracting of actors and creative team hires for all RMT projects, as well as for special event requests from outside clients
Provide a seamless transition of artist contact information, schedules, and conflicts to stage management
Coordinate payment of artists with finance department, including union payments when necessary
Arrange all travel and housing that is needed by the Artistic Director or visiting talent, including work with the Development Department for donor housing, keeping an eye toward both cost savings and efficiency, ensuring a quality experience for our artists
Negotiate hotel and rental car rates for guest artists
Create and maintain an artist database
Coordinate access codes and cards for production team per show
Coordinate opening nights comps for directors and designers
Coordinate catering for tech meals and cast parties
Collaborate with the General Manager to cast and coordinate the talent for special appearances.
Other duties as assigned
Artistic Assistant Duties and Responsibilities
Manage the Artistic Director's calendar and set up meetings
Handle travel and accommodation arrangements and process expenses reports
Handle credit card reconciliation each month
Keep on ongoing task list for the Artistic Director
Act as a gatekeeper to the Artistic Director's time and office
Draft and edit communication pieces and emails for contracts
Other duties as assigned
Minimum Qualifications
Bachelor's degree or equivalent work experience
3 years-experience working in a professional theatre environment
Excellent verbal and written communication skills
Strong organizational skills and attention to detail, while being thorough and efficient
Self-starter, highly motivated, and able to work in a fast paced, multi-task environment
Experience exercising discretion and confidentiality with sensitive company information
Proficient in MS Office and Outlook
Ability to execute projects efficiently and according to schedule
Preferred Qualifications
3-5 years' experience as Company Manager in a regional theatre setting
Knowledge of theatrical unions
Knowledge of rights organizations and application process
Proficiency in customer relationship database
Advanced problem-solving (and anticipating) skills
Background in theatre, including general knowledge of theatre practices and dramatic literature
Physical Demands
This position requires work on nights and weekends. This position requires walking, stooping, kneeling, bending, and standing.
Must be able to lift 25 lbs. without assistance.
To apply, email info@redmountaintheatre.org with “Company Manager/Artistic Assistant" in the subject line and include cover letter and resume. No phone calls, please.

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