Administrative & Graphic Design Assistant

Support daily office operations and create polished graphic assets as an Administrative & Graphic Design Assistant in Spring Valley, NY.
Responsibilities Greet clients in person and support a smooth customer experience at the front desk.
Answer and route incoming calls using a multi-line phone system.
Assist with scheduling, filing, typing, and data entry.
Support office management with day-to-day administrative needs.
Help with bookkeeping tasks in QuickBooks while maintaining accurate records.
Handle confidential information with appropriate care.
Create and update graphic design materials based on project needs.
Review details for accuracy and prepare files for approval.
Contribute to timely communication and organized records to support team workflow and client support.
Requirements Office, administrative, clerical, or personal assistant experience is helpful; customer-facing experience is a plus.
Preferred familiarity with QuickBooks , Microsoft Office , graphic design tools, and general computer skills.
Strong computer literacy , organizational ability, and time management.
Typing skills and attention to detail for clerical and design preparation tasks.
Ability to communicate clearly with clients and handle phone communication with professional etiquette.
Comfort managing front desk responsibilities.
Must speak English and Spanish .
Ability to manage competing priorities, protect confidential information, and work collaboratively.
Tech Stack QuickBooks
Microsoft Office
Pay $16.00 - $22.00 per hour
Schedule 30.0 hours per week
Work Location In person
Spring Valley, NY

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