The College of Wooster is hiring: Administrative Coordinator for Art & Art Histo

Job Description:

The Administrative Coordinator serves as the primary administrative support resource for the Ebert Art Center, supporting the Department of Art and Art History, The College of Wooster Art Museum, and the Global Media & Digital Studies and Museum Studies programs. This role ensures the efficient operation of academic and museum functions through budget oversight, purchasing and contract administration, research assistance, museum database management, marketing and promotional support, report preparation, information and records management, customer service, and coordination of facilities-related requests.

Essential Departmental Duties and Responsibilities:
Provide comprehensive administrative and operational support to the Department of Art and Art History, The College of Wooster Art Museum (CWAM), and the Global Media & Digital Studies and Museum Studies programs.
Coordinate departmental and museum budgets, including purchase requisitions, expense tracking, budget reconciliation, reimbursements, and financial reporting.
Support academic operations by assisting with course scheduling, room assignments, faculty workload reporting, assessment data management, and maintenance of departmental records and archives.
Coordinate student independent study exhibitions, symposium activities, honors and awards processes, and other academic initiatives.
Provide administrative support for faculty and staff recruitment processes, departmental reviews, and special projects.
Hire, train, schedule, and supervise student employees; process student payroll and monitor student wage budgets.
Serve as the primary point of contact for visitors, students, faculty, staff, and external constituents, providing professional customer service and managing communications.
Manage day-to-day office operations, including records management, supply ordering, facilities requests, work orders, and building access coordination.
Coordinate departmental and museum events, including logistics, travel arrangements, contracts, catering, scheduling, and visitor accommodations.
Support museum operations through collection database management, records maintenance, exhibition coordination, and visitor services.
Develop and maintain marketing, communications, and web content to support departmental and museum programs and events.
Collaborate with campus partners to ensure compliance with institutional policies, effective budget administration, and successful program operations.
Maintain confidentiality of sensitive financial, personnel, and student information.
Perform other duties and special projects as assigned.
Support museum operations through collection database management, records maintenance, exhibition coordination, and visitor services.
Develop and maintain marketing, communications, and web content to support departmental and museum programs and events.
Collaborate with campus partners to ensure compliance with institutional policies, effective budget administration, and successful program operations.
Maintain confidentiality of sensitive financial, personnel, and student information.
Perform other duties and special projects as assigned.
Requirements:

Education and/or Experience:

An associate or bachelor's degree in a related field, Office Administration Certification, or equivalent professional experience. Two to five years of progressively responsible administrative support experience preferred. Previous experience in a college or university setting is a plus.

Knowledge Skills and Abilities:

Skills:

Ability to read, analyze, and interpret general business periodicals, trade journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of students, staff, faculty, clients, customers, and the general public
Ability to deal with problems involving a few concrete variables in standardized situations. Must be able to set priorities and balance multiple and competing priorities.
Must be able to set priorities and balance multiple and competing priorities.
Excellent communication skills and interpersonal skills, initiative, and efficiency are required.
Knowledge:

Ability to calculate figures and amounts such as discounts, shipping and handling, taxes, and interest.
Ability to add and subtract multiple digit numbers and to multiply and divide with 10's and 100's.
Ability to perform these operations using units of American money and weight measurement, volume, and distance. Ability to analyze, interpret, and reconcile budget reports.
Must have strong and broad computer skills (word processing, database, spreadsheet, e-mail, and web). The staff member will use Microsoft Office 365, FileMaker Pro, Outlook, Teams, and web software.
Use of database software (Collector Systems), website management (WordPress), newsletter creation/ dissemination (MailChimp) and social media platforms (Buffer, Instagram, Link Tree, Spotify) all required.
Abilities:

Acknowledge and comply with all departmental standard operating procedures (SOP), safety, and college requirements. Strong professional ethics and discretion with an attitude of respect for all employed at the college.
Commitment to the college's mission, vision, and values.

Additional Information:

The College of Wooster does not discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to verification of the legal right to work in the United States as required by federal law. For more information see our nondiscrimination policy. For more information see our nondiscrimination policy.

Application Instructions:

For highest consideration please submit a resume, cover letter, and a list of 3 professional references which includes name, telephone number and email address.