Marketing Operations Coordinator, Neuroscience

Title Marketing Operations Coordinator, Neuroscience
Company Ipsen Biopharmaceuticals Inc.
About Ipsen Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society!
For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.
Job Description The Neuroscience Marketing Operations Coordinator serves as a key operational partner to the Neuroscience Marketing team, supporting the Dysport Movement Disorders business while also working on initiatives related to the potential approval of Migraine. This position is primarily responsible for speaker program support and logistics, budget administration, purchase order management, vendor coordination, promotional material lifecycle management, and cross-functional project execution in a highly regulated environment.
Success will be driven by operational excellence, attention to detail, stakeholder coordination, and execution of business-critical activities. At this time, the role is not primarily focused on content creation, digital marketing, social media management, or creative campaign development.
Given the anticipated volume of HCP engagement and training activities, the position will serve as a critical liaison between Marketing, Finance, Sales, Compliance, Regulatory, external vendors, and healthcare professionals to ensure timely execution and a best-in-class customer experience.
Main Responsibilities & Technical Competencies Budget oversight/management including initiation and management of SOWs, POs, GRs, connecting with internal stakeholders (marketing, Finance, Legal, etc.) and external vendors providing monthly updates on spend vs phasing/budget
Support of Speaker Programs and local exhibits including: HCP consultant tiering/fair market value determination consultant/speaker contracting in accordance with Ipsen contracting SOPs managing/liaising with iEngage team communicating and tracking budget against region forecasts connecting regularly with Regional Business Directors on status of execution/spend monitoring of transfer of value (TOV) statuses, including biweekly tracking & reporting Reconciling budget monthly with external agencies
Promotional Material management, including weekly reporting of upcoming expirations coordination with material owner(s) for reapproval/updates inventory management with external partner, including ordering of materials, order approvals, etc.
Field Direction Memo support, including development, approval, and distribution Audit reporting as needed including managing response to internal Global and local requests
Key Competencies/Skills Budget Management & Financial Administration
Vendor & Contract Coordination
Speaker Program Support
Promotional Material Management
Audit & Compliance Support
Cross-Functional Collaboration
Knowledge & Experience (essential) 5+ years' experience in budget management, marketing coordination, project coordination, sales support, or commercial operations.
Strong project management and organizational skills, including budget management, contract administration and purchase orders
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Excellent communication and stakeholder management skills.
High attention to detail and strong follow-through.
Experience working with external agencies and vendors
Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, Word, Teams, and Outlook.
Proficiency with financial and contracting systems, such as Ariba Sourcing, Ariba Buying, and Adobe Sign.
Knowledge & Experience (preferred) Strongly preferred: experience supporting commercial, marketing, market access, training, medical affairs, sales operations, or healthcare professional engagement activities within the pharmaceutical, biotechnology, healthcare, or medical device industries.
Experience coordinating educational programs, events, or HCP-facing activities.
Experience with PRC/MLR processes and procedures.
Experience using Veeva PromoMats.
Understanding of pharmaceutical compliance requirements.
Who Will Be Successful Ideal Backgrounds Speaker Bureau Coordinator
Marketing Operations Coordinator
Commercial Operations Coor

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