Event Management Associate, AOL Tech Media

San Francisco
Oct 18, 2012
Nov 17, 2012
Full Time
About AOL Services:
AOL Services focuses on curating the best content, products, and services mirrored to real human behavior – what people need to make their digital lives as convenient as possible. We create an integrated experience that allows AOL consumers to feel like valued AOL Members, gaining access to the most useful content from some of the best brands, communication tools, and valuable services. Whether through communication products like AOL Mail and AIM, our mobile services, or our subscription packages, AOL Services is pivotal in driving traffic and user engagement across the AOL network.
About the Role:
AOL is looking for an operationally savvy event management professional. You will be responsible for working with the current events team to manage and develop 5 large conferences and 10 mid-level events. Your role will cover the entire spectrum of event activities including, but not limited to registration, food and beverage management, event website development, event promotion, event marketing, site searches, contract negotiation, agenda development, event budgeting, timeline management, BEO development, space planning and other event related activities. You will report the the Director of Events for AOL/TechMedia and you will work with a team of professional and fun event specialist.
Our Portfolio of Conferences:
AOL Tech Media is host to five large annual conferences, eight regional events and two “hackathons”.  Our large conferences are hosted in New York, San Francisco and Europe. Our eight regional events are held in places that have an enthusiastic reader base. Hackathons are held twice annually in cities that have a large “hacker” base.
• Event Registration
• Food and Beverage Planning
• Audio Visual Planning
• Space Planning (Ability to Use Vectorworks a Plus)
• Event Website Development
• Timeline Development
• Budget Development and Management
• Event Promotions
• Venue Research
• Contract Negotiation
• Transportation Management
• Hotel Rooming List
• Event Related Tasks Assigned by Event Director
• Deep Understanding of the Hardware and Software Tech Industry
• Passion for the Tech Industry
• Team Player
• Highly Organized
• 3-5 Years of Event Experience
• Outstanding Project Management Skills
• Understanding of CAD - Preferably Vectorworks
• Advanced communication skills - i.e. quick to respond, distribute and follow up on high priority operational items
• Expert in Microsoft Office and Google Docs
• Energetic
• Quick Study
• Passionate About Conferences and Events
• Ability to Travel - Internationally and Domestically
About AOL:
At AOL we’re focused on radically redefining the world of online communications. We are transforming how people around the globe connect with information, entertainment and one another by bringing together award winning journalists and innovative technologies to create rich and engaging consumer experiences. We look for people who are exceptionally imaginative, collaborative, and truly excited about our mission - to inform, entertain and connect the world.
AOL is an equal opportunity employer and does not discriminate on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other classification prescribed by applicable law.

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