Executive Assistant to Chairman/Literary Agent

Location
New York
Posted
Nov 28, 2012
Closes
Dec 28, 2012
Contact
Ms. Sara Day
Category
Publishing
Duration
Full Time
Job Summary:

Leading New York Literary Agent and Chairman of prominent literary agency seeks full-time executive assistant. This position presents the opportunity to work closely with high-level professionals throughout the publishing and entertainment industries and to learn a great deal from the executive perspective.


Essential Job Duties and Responsibilities:

-Reading manuscripts and providing editorial feedback
-Answering and placing telephone calls
-Taking dictation and drafting correspondence
-Generating expense reports
- Processing Royalty Payments
-Scheduling meetings
-Coordinating travel itineraries
-Creating weekly staff meeting reports
-Tracking and routing checks and contracts
-Tracking manuscripts and their delivery dates
-Coordinating meetings
-Corresponding with clients via email and phone
-Attendance and note taking for various staff meetings
-Updating the company website
-Working closely with the eBook team
-Providing updates for the Foreign Rights Guide

*** Additional job responsibilities may be assigned


Qualifications:

-Bachelor’s degree
-1-2 years experience at an agency or in book publishing
(Literary Assistant, Editorial Assistant experience a ++)
-Excellent people and communication skills
-Superior organizational skills and very detail-oriented
-Extremely professional and articulate
-Proficient in Microsoft Word, Excel, and Outlook
-Knowledge of BAITS software a PLUS
-Social media skills a PLUS


Please include cover letter with resume. Due to the high volume of applications, only highly qualified candidates will be contacted.

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