Business Assistant / Office Manager

Nov 29, 2012
Dec 29, 2012
Mr. Adam Salomone
Full Time
•Coordinate shipping instructions for each new book or reprint that ships from printer.
•Manage drop ships and ensure books are delivered, billed, and received into inventory.
•Manage the entire fulfillment process from the taking and entering of orders through the processing of orders and generating of invoices, acting as liaison with our national distributor.
•Input sales reports on a monthly basis into company accounting system
•Ensure the smooth operation and accuracy of data in the accounting system on a regular basis
•Act as primary customer service contact, including working with new customers to explain our ordering procedures and establish accounts
•Process individual orders
•Review and input bills and review with Publisher for timely payment
•Manage AP accounts
•Maintain files of royalty statements and mail statements to authors and agents.
•Input royalties to be approved by Publisher. Act as liaison for royalty questions from authors or agents.
•Create a job in the system for each printing of a book. Allocate book bills to correct jobs. Ensure the accurate calculation and entry of book unit costs whenever books are received. Close jobs when all costs are input into system.
•Ensure overall smooth operation of the Harvard Common Press, including overseeing office and kitchen.
•Maintain office equipment, including the computers, copiers, fax machines, and phones. Make maintenance calls and oversee technicians as needed.
•Order and organize office and mailing supplies
•Organize stock room and oversee the office supply of titles.
•Meet regularly with Associate Publisher to discuss administrative issues.
•Assist publisher with special projects.

Minimum of 3 years’ experience in book publishing with an understanding of book production
Knowledge of Microsoft Office, Mac operating systems, as well as accounting software.
Excellent verbal and written communication skills
Superior attention to detail and ability to prioritize and perform in a fast-paced environment with minimal supervision

To apply, please send a resume and cover letter to:

Adam Salomone

No phone calls please.

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