Circulation and Special Events Specialist

Dec 03, 2012
Jan 02, 2013
Ms. Human Resources
Full Time
The main function of the Circulation and Special Events Specialist is to handle all local distribution and circulation aspects of the publications for the designated market in order to increase points of distribution and increase brand awareness. This will be accomplished by strategizing with the manager on the best and most effective distribution points, tracking and maintaining current distribution locations and adding new locations regularly. Maintaining positive relationships with all key contacts at all distribution locations is paramount. The job requires collaboration with other areas in the market including organizing special events, working directly with advertising clients and promoting the WHERE brand through concerted marketing efforts. Strategic use of social media to accomplish market initiatives is essential to the success of this role.

•This job requires an organized, efficient and personable individual with the ability to multi-task and clearly communicate with clientele in the tourism industry.
•Must be a self-starter and proactive individual
•Must be able to manage his/her time to ensure all aspects of the job are seen to completion.
•Must have knowledge of all Microsoft Office programs.
•Must have a working knowledge of trending social media (Facebook, Twitter, YouTube, etc.)

•Responsible for 10-15 on-site visits to hotel or local distribution points per week
•Maintain all hotel fulfillments of all publications, maps and ancillary products.
•Maintain relationships in the hotel industry with Concierge, Hotel Staff, Associations, etc.
•Assist Manager with strategic planning and identifying market opportunities for new distribution and marketing opportunities
•Maintain monthly mailing list for all publications in-market including the advertisers, prospects and subscriptions
•Maintain all paperwork for distribution of products (including trending reports, warehouse numbers, etc.)
•Create invitations for concierge events with our production team
•Maintain RSVPs for all events and send confirmations, etc.
•Assist in execution of all special events, details, planning, gift bags, raffles, sponsorships, etc.
•Maintain the office database of the hospitality industry, advertising partners, prospective clients, etc.
•Act as liaison with advertising clients for events/hotel marketing promotions, etc.
•Maintain the WHERE brand on all social media outlets daily to create excitement.
•Work with production to create and distribute the concierge newsletter and/or e-newsletters in-market.
•Communicate regularly with all national MVP Contacts
•Promote each publication as they arrive in-market via e-blast, social media, sales promo, etc. to generate interest.
•Send out regular e-blasts for advertising clients as needed
•Make delivery drops of publications to hotels or clients when necessary (minimal)

Please e-mail your resume along with a cover letter to: