Executive Assistant

Employer
Newsweek / The Daily Beast LLC Company
Location
New York
Posted
Jan 12, 2013
Closes
Feb 11, 2013
Contact
Human Resources
Category
Digital Media
Duration
Full Time


The Executive Assistant is responsible for managing the daily operations of a high profile Newsweek Daily Beast Executive. The Executive Assistant must anticipate the needs of the Executive and facilitate the smooth operation of the office.

Key characteristics of the ideal candidate:

  • Ability to work in a high profile and fast paced environment. Ability to juggle multiple competing tasks and demands.
  • Flawless organizational skills
  • Ultimate proactive nature
  • Resourceful and creative problem solver
  • High energy and willing to go the extra mile to solve any issue


Job Responsibilities

  • Provide all administrative and personal support to Senior Level Executive. Prioritize and delegate to meet strict deadlines on all projects.
  • Oversee and manage complex arrangements of travel and other accommodations, including comprehensive and detailed itineraries.
  • Responsible for a system of follow-up on all outstanding internal and external scheduling and miscellaneous issues.
  • Act as a liaison for all internal departments to facilitate completion of tasks related to the Executives office.
  • Handle heavy volume of incoming and outgoing calls, email, and mail.
  • Be versed in dealing and interacting with high caliber executives and representatives from different industries.
  • Maintain accurate databases electronically to include address books, files, and Rolodex contacts.
  • Occasionally work on special projects and special events including screenings, luncheons, business and personal dinners, Holiday arrangements and Executive parties, etc.
  • Manage the workflow of the office and prioritize pending issues.
  • Handle all expense reporting for Executive.
  • Troubleshoot immediate IT concerns.











Requirements

  • Must be available 24/7 to respond to Executive’s needs. Flexibility for after-hours tasks, as well as weekend flexibility as needed. Availability to travel.
  • A professional demeanor and dress code are expected.
  • Strict and continual attention to detail in composing, typing, and proofing materials.
  • Must possess interpersonal and communication skills; ability to interact with individuals at all levels of the organization. Demonstrated poise, tact, judgment, and diplomacy.
  • Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, Excel).
  • Have a fail-safe method of follow up for all items.






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