Executive Assistant to Chairman/Literary Agent

New York
Jan 25, 2013
Feb 24, 2013
Ms. Sara Day
Full Time
Job Summary:

Leading New York literary agent and Chairman of prominent literary agency seeks full-time executive assistant. This position presents the opportunity to work closely with high-level professionals throughout the publishing and entertainment industries and to learn a great deal from the executive perspective.

Essential Job Duties and Responsibilities:

-Reading manuscripts and providing editorial feedback
-Answering and placing telephone calls
-Taking dictation and drafting correspondence
-Generating expense reports
-Scheduling meetings
-Coordinating travel itineraries
-Creating weekly staff meeting reports
-Tracking and routing checks and contracts
-Tracking manuscripts and their delivery dates
-Coordinating meetings
-Corresponding with clients via email and phone
-Attendance and note taking for various staff meetings
-Updating the company website
-Providing updates for the Foreign Rights Guide

*** Additional job responsibilities may be assigned


-Bachelor’s degree
-1-2 years experience at an agency or in book publishing
-Must be independent and self-directed in handling projects
-Excellent people and communication skills
-SUPERIOR organizational skills and VERY detail-oriented
-Extremely professional and articulate
-Proficient in Microsoft Word, Excel, and Outlook
-Knowledge of BAITS software a PLUS
-Social media skills a PLUS

Due to the high volume of applications, only highly qualified candidates will be contacted for an interview. Please submit both your resume or cv along with a cover letter. No phone calls please.