Events Coordinator

New York
Feb 01, 2013
Mar 03, 2013
Ms. Deborah Cook
Full Time
The Events Coordinator will have the following responsibilities:
• Support the VP of Events in the planning and execution of events. This includes the procedures for permitting, ordering of materials, inventory of materials, and assistance in day-of-event execution
• Assist in the production of event related collateral materials such as premium items, event programs and signage utilizing Adobe Illustrator or Photoshop as needed
• Review all incoming information on non-Alliance events in Times Square and channel them to the appropriate parties for issue identification and flash reporting
• Handle day to day updates of all event pages on the website
• Research event concepts that lead to new events and enhancements of current events
• Directly involved with outreach to businesses as relates to event and marketing initiatives
• Manage part-time staff at events
• Recruit and manage department intern
• Work all events including receptions in the Times Square Museum and Visitor Center
• Assist Community Relations Manager on Crossroads events and open houses
• Assist Director of Public Art with pre-production and day of logistics for all installations and events
• Assist Sponsorships Manager with research for potential clients
• Seek in-kind opportunities to facilitate further development of all events
• Assist Public Space Manager on non- Alliance events
• General administrative work including mailings, data entry, archiving and invoice processing
• Perform other duties as assigned

• Energetic, creative, detail-oriented self-starter with excellent interpersonal and teaming skills
• A problem solver with the ability to take complete ownership of projects and see them through to completion
• A leader ability to remain calm and professional under pressure
• Ability to multi-task and work in a fast paced environment
• Able to develop new plans and ideas
• Excellent written and verbal communication and organizational skills
• College degree preferred
• Minimum of 2 - 5 years event/production/marketing experience a must
• Must be able to work nights and weekends to accommodate an active event schedule

To apply for this position, please submit a resume and cover letter with your salary requirements

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