Editorial Assistant

New York
Feb 04, 2013
Mar 06, 2013
Kevin Lin
Full Time
Position Description

The Editorial Assistant for the Communications department and Columbia Magazine will report jointly to the Deputy Vice President of Marketing and Communications and to the Editor-in-Chief of Columbia Magazine, providing administrative support to both, as well as the day-to-day editorial functions of Columbia Magazine.

Provides executive assistance to the Deputy Vice President and the Editor-in-Chief, drafting, editing and proofreading correspondence, scheduling meetings and events, arranging travel, trafficking documents, and ensuring communications with faculty, alumni, administrative, and creative offices throughout the university and with consultants and vendors.

Serves as the public face of Columbia Magazine and the Communications department. He or she will handle general telephone, mail, and e-mail enquiries; will deal with vendors and with Office of Alumni and Development Business Services regarding budgets; manage the classified advertising section of the magazine; oversee and process all office-related expenses, including bills from vendors and freelancers; and supervise work-study students.

Ensures that the administrative side of the magazine office is efficiently run; that Columbia Magazine is distributed to the University’s more than 280,000 alumni and other audiences; and that the editor receives support related to the content and long-term planning of the magazine. The successful candidate will manage the circulation and distribution of the magazine. He or she will assist the editor and magazine staff with research and fact-checking; track correspondence; do light editing and enter copyediting and proofreading corrections to articles for the magazine; and track all production flow; assists on special projects and events as needed.

Spearheads social media efforts for the magazine and Communications department. Works with with Director of Digital Services and the freelance web development team to maintain Columbia magazine’s online presence, as well as that of any particular digital Communications projects.

In addition to the daily duties, the successful candidate will take initiative to contribute to the magazine and communications department in substantive ways. He or she is encouraged to pitch story ideas, to provide editorial feedback, to take the lead on special projects, and to eventually write smaller articles and other pieces. This is an excellent job in which to learn about marketing, communications, publishing and to be part of a growing print and online magazine and a vibrant university community.

Minimum Qualifications for Grade

Bachelor’s degree and/or equivalent required. Minimum 0-2 years’ related experience.

Additional Position-Specific Minimum Qualifications

The successful candidate will have demonstrated professional experience working successfully both individually and as part of a team. Must have a good knowledge of Macs and PCs and be able to handle some basic maintenance and troubleshooting, as well as be skilled with such software as MS Word, Excel, Adobe InDesign, and be able to learn Columbia’s own on-line research tools. Should have basic knowledge of website maintenance, and be very comfortable using social media sites (Facebook, Twitter, etc) in a professional setting. During magazine-production periods or magazine-sponsored events, he or she will need to be available for evening and occasional weekend hours.

Preferred Qualifications

Experience in publishing, public relations, or a related transferable field, with demonstrated success in editing and writing.

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