Web Events Coordinator

Feb 14, 2013
Mar 16, 2013
Ms. Dana Pace
Full Time
Web Events Coordinator

Hanley Wood, www.hanleywood.com, currently has a growth opportunity in the Business Media division for a Web Events Coordinator. The Web Events Coordinator will be responsible for managing all Hanley Wood web events and overseeing production of the web event platform.

Major Responsibilities and Related Duties Include:

• Setting up, running, and reporting regular team meetings for each web event
• Establish production schedules, maintaining project budgets
• Providing speaker and sponsor assets and seminar links
• Coordinate production of all seminar programs for each web event
• Collecting speaker assets (bios, photos, visual presentations)
• Confirming contracts and contract requirements making sure that accounting, sales and marketing are informed of new contracts, new requirements
• Maintaining a regular, scheduled communication program with the sponsors that includes emails, phone calls, sponsor information packets, etc
• Updating web event proformas with sponsorship revenue reports and invoices
• Updating Revenue Reports for finance each week for accurate sponsorship counts and revenue
• Processing all invoices promptly and correctly and maintaining accurate records
• Keeping the Web Events Best Practices Manual up-to-date by reviewing each section at the end of each conference and updating processes

Qualified Candidates should possess the following Skills, Education, and Experience:

• Bachelor degree or equivalent, preferably specializing in business, communication marketing or similar field of study with at least 2-3 years of on-the-job experience
• Excellent written and verbal communication skills
• Creative, multi-tasker, problem solver, team player
• The proven ability to perform and succeed in a fast-paced, dynamic and deadline driven environment
• Strong administrative/clerical skills including proficiency in MS Office Suite (Word, Excel, and Powerpoint)