HBO Executive Assistant, HR

Employer
Location
New York
Posted
Mar 13, 2013
Closes
Apr 12, 2013
Contact
Ms. s w
Duration
Full Time
OVERALL SUMMARY
This position provides administrative support to the SVP, HR East Coast and VP, HR East Coast.

PRIMARY RESPONSIBILITIES
• Perform administrative responsibilities including screening heavy volume of calls, answering general HR inquiries, scheduling meetings, managing calendars for SVP & VP, filing, copying and document retention.
• Research and respond to employee inquiries regarding company policies and procedures.
• Maintain accuracy of and reporting on organization charts, headcount, budget and HR metrics.
• Process invoices via Finesse Oracle and expense reports in the Concur system.
• Maintain an up-to-date filing system per compliance & records retention guidelines.
• Responsible for coordination and circulation of Business Continuity Plans on a quarterly basis.
• Assist with various HR Projects as needed (eg., annual HR Audit).

QUALIFICATIONS / SKILL REQUIREMENTS
• College degree or equivalent work experience.
• Experience in a corporate environment, providing administrative support to a senior executive highly desirable. 2 years Human Resources experience preferred
• Strong analytical skills, good judgment, and problem-solving skills are essential.
• Must be able to maintain a high degree of confidentiality in all matters.
• Requires a strong degree of initiative, professionalism• We are seeking a resourceful individual that can operate in a fast paced environment and handle multiple projects under strict deadlines.
• Strong communication and interpersonal skills required; ability to establish and maintain effective working relationships with colleagues
• Must be extremely organized, detail-oriented and a collaborative team player.
• Availability to work overtime is required.
• Proficiency in MS Office: Outlook, Excel (advanced), Word, and PowerPoint.

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