Event & Entertainment Coodinator

Location
Riverside
Posted
Mar 13, 2013
Closes
Apr 12, 2013
Contact
Ms. Suni Unger
Duration
Full Time
Description:
She/he will work closely with CEO/Founder and Marketing Director to coordinate small and large events from concept development to operation and execution. He/she will supervise all aspects of special events, including coordination of permits, scheduling celebrity guests, and organizing the event calendar. He/she will work with CEO/Founder and Marketing Director to maintain budgets for events, and coordinate teams throughout the planning process and day of event responsibilities. She/he will facilitate special event weekly meetings as needed, and compile status reports and After Event Reviews. Also, she/he will provide coordination, supervision, leadership and motivation needed for Serendipity magazine to exceed guest and client expectations of service and professionalism.

Requirements/Qualifications:

•Requires writing skills, and outstanding organizational, verbal and interpersonal communication skills.
•Ability to be a contributing, proactive, positive and supportive team member.
•Act as a liaison with other Serendipity departments for the coordination of events.
•Requires excellent people skills, including the ability to maintain positive and supportive working relationships.
•Computer proficiency with ability to use Microsoft Office Products (Word, Excel, PowerPoint), and Internet is required.
•Availability to attend after-hour and weekend networking and social events.
•Ability to work in a fast paced and deadline driven environment, meeting deadlines and productivity standards.
•Demonstrated ability to proactively manage multiple tasks effectively; superior organizational skills and strict attention to detail a must.
•Self-motivated with strong work ethic, initiative and can-do attitude.
•Strives to increase productivity and looks for ways to improve and promote quality.
•Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
•Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Responsibilities:
1. Administrative Duties include facilitating and executing special event permits, purchase requests, check requests, and, contracts
2. Research and compile information to develop a working database of qualified production, creative and Special Event resources.
3. Work with CEO/Founder and Marketing Director to establish internal teams and outside vendor support to execute Special Events.
4. Facilitate weekly Special Event and project meetings as needed; reporting to CEO/Founder and Marketing Director on the development and execution events.
5. Serve as an Operations liaison with other departments, including Advertising Sales Team and Editorial Team for the purposes of developing, coordinating and executing events.
6. Monitor and update Special Events Calendars; and develop Event Plans (Event Activity Breakdowns).
7. Provide Day of event supervision and support for Event Project Teams and clients.
8. Create and maintain databases to keep the department files up to date and execute special projects surrounding them upon request.
9. Work with CEO/Founder and Marketing Director to create Budget worksheets for events as assigned, and effectively manage budget through planning process.
10. Performs any other assignments given by the Founder/CEO, and Director of Marketing

WHAT WE OFFER
•We offer you the opportunity to work for the fastest growing and leading lifestyle magazines in New York and Connecticut, in a fun and exciting environment at our Riverside Connecticut location. (a short walk from Metro North stop and right off I-95)
•Salary, Paid vacations and lots of comps.
•The opportunity to move up within the company


ABSOLUTELY NO PHONE CALLS

Applications missing ANY of thefollowing items will NOT be considered. You will be contacted right away to schedule a personal interview.

If you have the qualifications indicated above, please email us including ALL of the following:
1- Cover letter explaining WHY you are a top candidate for this position.
2- Professional Résumé.
3- Recent Photo.
4- Compensation expectations.