Speaker Services, Bloomberg LINK

New York
Mar 22, 2013
Apr 21, 2013
Ms. Bloomberg Recruitment
Full Time
The Role
Bloomberg LINK (bloomberglink.com) produces editorial conferences for Bloomberg. Each year, we produce 40 conferences around the world designed to bring together newsmakers in business, technology and finance. There are four key functions within the group: The Operations team, who manage logistics and production; the Sponsorship Sales team who sell corporate sponsorships, our primary revenue stream; the Audience Development team who promote the conferences and invite the audience we seek for each conference; and the Programming team who develop agendas, work with Bloomberg News, Bloomberg TV and our other editorial colleagues to book speakers and manage the speaker experience from the time they agree to speak until on-site at the events.

The Speaker Services role, reports to the Head of Bloomberg LINK and supports the Programming team. Key responsibilities include:

-Maintain the speaker database with contact details, biographies and photos of conference speakers
-Send the confirmation materials to the speakers (or their staff) and discuss any questions about their participation
-Maintain an up-to-date agenda for each event
-Coordinate with the PR people, assistants and sometimes the speakers themselves to be sure we have all necessary information
-Send briefing materials and be certain that the journalists connect with their panelists
-Coordinate with the Audience/Marketing team within Bloomberg LINK to be sure they have all materials needed for audience promotion, the on-site program books and the web site.

This is a role that requires exceptional people skills as this is the one person who interacts with all of our speakers and their staff. Additionally, the person should have exceptional organizational and multi-tasking skills. Strong technology skills and the ability to learn how to use new technology tools are important.

-Bachelor's degree
-2+ years recent and relevant fulltime work experience
-Support/coordinator track record of success required; experience in the media/advertising environments strongly preferred
-Strong technology skills required; strong skills with Filemaker - Excel - Word strongly preferred
-Excellent communication, organizational, multitasking, and relationship skills required