Production Assistant

Apr 10, 2013
May 10, 2013
. .
Full Time
Responsible for providing day-to-day administrative and clerical support to the Production management team, and production department.
Requirements Major Responsibilities:

• Mailing, filing, scanning, photocopying, administering editing and proofing tests to freelancers, handling packages when managers are out of office, note-taking for departmental meetings
• Updating reports and databases (gathering and collating information), assisting in process documentation and implementation of new systems and procedures
• Scheduling meetings and videoconferences, disseminating information to staff, arranging travel, registering visitors to office, covering front desk for receptionist lunch break 1-2/times a month
• Maintaining office supplies and library and archival production files, ordering books, distributing office samples, registering copyrights with Library of Congress
• Responsible for vendors in Headway system, adding projects, weekly reports, updating and maintaining records
• Processing plant invoices, including coding, recording and follow-up with appropriate accounting personnel
• Additional duties, time permitting, may include: light proofreading or copyediting, cold reading cover mechanicals, assist with reprint corrections

Required Skills / Knowledge:

• Must demonstrate excellent verbal and written communication skills and a confident command of English grammar and usage
• Strong interpersonal and organizational skills—able to balance multiple tasks while working with a variety of people to meet deadlines
• Strong time management skills
• Keen attention to detail
• Shows initiative
• Ability to handle and maintain confidential records

Experience Needed:

• Computer skills in both PC and Mac environments
• Strong word processing and spreadsheet skills preferably with Microsoft Office and Outlook, and Internet skills including ftp software, Adobe Acrobat
• Some knowledge of print production or publishing is a plus

Educational Background Required:
• BA/BS or equivalent work experience

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