Administrative Assistant

San Francisco
Apr 16, 2013
May 16, 2013
Human Resources
Full Time
We are currently seeking an Administrative Assistant to support our SVP, Associate Publisher and Senior Director of Publicity. The role is at the hub of the HarperOne’s busy and innovative marketing, publicity, and design departments.

HarperOne, a division of HarperCollinsPublishers, strives to be the preeminent publisher of the most important books and authors across the full spectrum of spirituality, healthy living, family & relationships, social change, and personal growth literature adding to the wealth of the world’s wisdom by stirring the waters of reflection on the primary questions of life and affecting authentic change. We are also the publishing home of the NRSV Bible. Our authors and books are go-to authorities for readers, consumers, media, and thought- leaders in all our categories. For the past 35 years, we have published books that have changed lives and influenced our culture.

The Administrative Assistant:
-Manages the Associate Publisher’s calendar, schedules meetings, makes travel arrangements, and prepares itineraries.
-Works with the AP on organizing seasonal meetings, preparing materials for these meetings, taking notes and compiling and disseminating information as required.
-Assists in all aspects of the marketing, preparation and follow-up for each season; assists in the preparation of sales conference and trade show materials.
-Assists in the budgeting/forecasting process; maintains files; assists others in the department as required.
-Assists Senior Director of Publicity by sending out review copy mailings, maintaining mailing lists; providing phone follow-up, and creating press materials.

- 4 year college degree
- Minimum five years' related experience
- Excellent communication skills
- Exceptional writing skills
- Ability to work effectively with all levels of management
- Ability to be flexible, reliable, efficient and self-motivated
- Excellent organizational skills and attention to detail
- Proficiency with Microsoft Word, Excel, and PowerPoint
- A strong interest in publishing a plus

To apply, please submit your cover letter and resume through our website: No phone calls/agencies.

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