Administrative/Desk Assistant to EA, President

New York
Apr 23, 2013
May 23, 2013
Ms. Deborah Horowitz
Full Time
This position is ideal for a production or desk assistant passionate about media, broadcast journalism and entertainment and looking to gain hands-on experience within the entertainment, news, media and digital industries through media consulting and executive search. Our aspiration is to train you to become the next Executive Assistant to the President of the Company.

Key Responsibilities:

- Administrative
- Front desk receptionist (greet clients, handle phones)
- Connect conference calls, transfer calls and take phone messages
- Receive, sort and distribute incoming mail
- Coordinate office appointments when necessary including all related logistical necessities (i.e. ordering food, coffee or beverages)
- Perform administrative duties as needed including making coffee, preparing copies, faxing, filing, -confirming appointments and reservations, ordering lunch
- Research
- Help prepare daily clips/research for internal distribution and posting to company website
- Assist Consultants on daily research projects that focus within the entertainment and media industries.
- Research industry trades and online resources for information including ratings data, company information, distribution data, revenue filings, etc.
- Requires ability to conduct detailed research projects on broad subjects
- Must be familiar with public and industry search engines like Google
- Assist in the production and/or preparation of presentation materials such as PowerPoint, Excel meeting agendas and other word/ excel documents relating to client work and presentations
- Produce organizational Charts (Visio) and other client driven materials (including spreadsheets) for organizational design and development projects
- Work closely with SCG search team to conduct background research on individuals and companies relating to SCG searches.
- Participate in all team meetings (Search and Consulting)

Qualifications / other:

- Bachelor’s degree from a recognized, 4 year college or university
- 2 years of media/entertainment/broadcast news industry experience.
- Must have working knowledge of Microsoft office, outlook, Word, Excel and Power point, internet research and social media applications.
- Must have excellent written and verbal communication and be comfortable with clerical tasks (e.g. reception duties, phone, data entry, etc.).
- Exceptional organizational and time management skills with proven ability to prioritize and multiotask, research and followoup on assignments.
- Strong computer skills required: proficiency in Word, outlook, Excel and PowerPoint; knowledge of executive recruiting software (Encore) a plus.
- Strong interpersonal and relationship building skills and team oriented.
- Actionooriented, organization first and ability to multiotask.
- Trust builder with discretion of the highest order.
- Ability to handle confidential information.
- Selfostarter, collaborator with egoless, agenda less approach.
- High energy, enthusiastic, total team player with ability to motivate colleagues.
- Demeanor to deal with media, team and organization in a high stress environment.
- Creative, Hungry, Innovative