Associate Director, Donor Relations

University of California at Irvine
Apr 25, 2013
May 25, 2013
Human Resources
Full Time
Job Summary
The Associate Director for Donor Relations is responsible for publications, communications and marketing efforts that support UC Irvine's stewardship program. Ensures that all materials reflect the appropriate image, quality and tone for the university. Develops and implements the creation of editorial content, design and production of stewardship-related reports, correspondence, publications, and videos.

Salary: Annual $54,504 - $72,216
Work Schedule: 8-5, M-F
Career Position.
May work occasional evenings and weekends. Must possess a valid California driver license and participate in the DMV Pull Notice Program.
Final candidate subject to background check.
Please attach your resume.
Job Description
Job Essential Function 1
Percent of Time: 40%

Responsibilities include development and implementation of an annual donor relations communications plan that informs, educates and acknowledges donors and further enhances and influences their relationship with the university. A comprehensive communication plan will consist of personalized stewardship and impact reports, print and electronic collateral materials, acknowledgement letters, build out and maintenance of a stewardship website and the development of social media channels to engage our constituents. Manage donor acknowledgement system and develop programs and activities to enhance and support a comprehensive donor relations and stewardship program. Assist with the tracking and ensure disbursement and spending of endowment funds.


Assists in the development of an annual donor centric communications plan for the Office of Donor Relations that will inform, educate and recognize our constituents on the impact of philanthropy at UC Irvine.

Manages the development, distribution and maintenance of all print and electronic donor relations collateral including acknowledgements, newsletters, annual reports, e-newsletters and webpage.

Develops webpage environments and social media channels that will support stewardship of donors, highlighting the impact of philanthropy from the beneficiary's perspective.

Assists in the development and implementation of multi-media plan to personalize the face of the University to our donors and build connections between donors and recipients.

Assist the Senior Director with development of an annual communications operating budget. Monitor all communications budgets on a monthly basis to ensure that the various expenditures do not exceed budgets or revenue. Analyze budget-to-actual variances and make recommendations to the Senior Director.

Serve as lead UA staff member monitoring endowment fund spending including scholarship and fellowship funds; develop system to ensure UC Irvine Foundation and UC Regents endowment fund payouts are expended annually.

Enhance tracking and reporting mechanisms to identify recipients of privately funded scholarships, fellowships and other funds with the UC Irvine Foundation and the UC Regents. Design system to match and link benefactor and recipients.

Advise the Director on enhancements to the existing or proposed systems, making recommendations to better steward existing donors.

Job Essential Function 2
Percent of Time: 60%


Responsible for communications content, writing and editing of all stewardship reports including annual impact and endowed fund reports. Creates original design concepts and continuous re-design of all reports to be unique each year.

Ensures inclusion of key themes and messages in all internal and external communications pieces.

Works collaboratively with the Controller of the UCI Foundation to prepare written financial information to be included in reports.

Works with development officers, faculty and staff in the production of stewardship reports. Conducts interviews with UCI fund beneficiaries in order to produce quality impact statements to be included in reports.

Assists with the planning, production, writing, editing and design of the Bren Recruitment and Annual reports.

Ensures all production and distribution deadlines are met.

Responsible for creating and developing annual impact reports for schools and units for inclusion in endowed fund reports, stewardship reports and webpage; working closely with Development Officers and faculty to identify donors to be profiled and ensure messaging reflects power of philanthropy.

Coordinates with gift administration, Office of Information Technology (OIT), UC Irvine Foundation Accounting, UC Regents Accounting, divisional development officers and Development Communications to create, produce and distribute a multi-media online annual report to inform donors about endowed fund performance, activity, impact of philanthropy and impact of UC Irvine in the community.

Develops and manages the Donor Relations website and social media channels; coordinate content maintenance to ensure that new and consistent information is posted regularly, ensure policies and procedures are updated on the site as changes are implemented.

Tracks and measures the level of engagement with the network and social media channels over time and make recommendations for effective change.

Performs other related duties as required or deemed appropriate to achieve the goals and execute the functions of the Donor Relations Office.



Undergraduate or graduate degree in journalism, public relations, communications or related subject.

Five years of experience working in a development or stewardship office or communications/marketing in a University setting.

Ability to develop and implement a comprehensive communications program to support donor relations and stewardship utilizing print and electronic, web and social media vehicles.

Excellent interpersonal skills and the ability to communicate effectively with a diverse constituents and high-level groups of individuals in a diplomatic and professional manner.

Resourceful in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.

Ability to be flexible, work independently and collaboratively with Advancement and faculty and staff to achieve defined goals. Use initiative to organize and follow through with complex tasks to meet deadlines.

Working knowledge of University fund-raising philosophy and practices necessary to be successful in an Advancement Office.

Outstanding interviewing, writing, editing and proofreading skills.

Exceptional interpersonal and communications skills with a strong commitment to team work, customer service and open communication.

Strong organizational skills, including a commitment to and track record in both strategic and operational planning.

Demonstrated organizational ability that allows the incumbent to work on multiple projects with competing deadlines, production schedules and to establish goals and workload priorities.

Extensive working knowledge of personal computers, printers and software, especially Microsoft Word and Excel and other software adopted as the standard for University Advancement.

To view full job description please visit

Apply Online:

More jobs like this