Media Coordinator

New York
Apr 26, 2013
May 26, 2013
Ms. Human Resources
Advertising, Other
Full Time
The Ad Council is a private, non-profit organization that marshals volunteer talent from the advertising and communications industries, the facilities of the media, and the resources of the business and non-profit communities to deliver critical messages to the American public. The Ad Council produces, distributes and promotes thousands of public service campaigns on behalf of non-profit organizations and government agencies in issue areas such as improving the quality of life for children, preventive health, education, community well being, environmental preservation and strengthening families.

Learn more about our current and past campaigns and our other activities at


The Media Team at the Ad Council works with the media industry across all categories including television, radio, outdoor, print and digital media at both the national and local level to promote and secure support for our 50 public service campaigns. The Media Coordinator will be responsible for general administrative support for the EVP of Media and assist in a variety of initiatives and partnerships from a logistical and administrative aspect.

Core Job Responsibilities:

*Provide general administrative support for the EVP of Media, including: phone coverage, filing, expenses, contacts database, calendar management, and travel arrangements
*Coordinate and manage department meetings, including taking accurate notes and distributing materials pre- & post- meetings
*Submit media assets for network clearance as necessary and distribute feedback
*Assist in finalizing campaign information for outreach efforts
*Assist with market 100+ media outlet requests and inquiries
*Research media partner programming and content for co-branded partnership consideration
*Collect and organize documents from EVP's direct reports; prepare summary documents and presentations for internal and external meetings
*Manage monthly department calendar and handle quarterly steering committee meeting planning and logistics
*Manage, maintain, and organize multiple departmental documents and spreadsheets on departmental shared drive
*Assist with special projects as requested

Job Requirements


*Bachelor's degree and 1+ years of relevant work experience, preferably in the media, advertising or marketing fields
*Self-starter with excellent interpersonal skills including tact and diplomacy
*Excellent oral/written communication skills
*Ability to thrive in a fast-paced, team-oriented, deadline-driven environment
*Ability to prioritize administrative duties; demonstrated ability to handle multiple projects and details simultaneously
*Ability to work cooperatively with staff inside and outside of the department;
*Ability to exercise good judgment

*Advanced computer skills in Microsoft Word, PowerPoint, Excel, and Outlook, as well as with internet search; experience with Salesforce a plus
*General knowledge of the advertising and media industry preferred

*Ability to handle sensitive and/or confidential material and information appropriately

Contact Us

Please submit a resume and cover letter with salary requirements and availability to

We are an Equal Opportunity Employer.

We will contact only qualified candidates.

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