Executive Assistant to the SVP/Dept. Assistant

New York
Apr 26, 2013
May 26, 2013
Hiring Manager
Full Time
The Executive Assistant to the SVP/Department Assistant serves both as the assistant to the Creative Services' SVP, and as the sole staff administrative support for the entire Creative Services department.

Assistant to the SVP duties include:
*Booking meetings and maintaining an accurate calendar
*Answering phones
*Booking travel and handling related expense reports, itineraries, etc.
*Drafting e-mails and correspondence
*Serving as the SVP's right hand person, ensuring smooth operation of the office and all related projects and tasks

Department assistant duties include all administrative functions for the department at large including drafting correspondence; scheduling meetings and appointments; arranging staff meetings and off-sites; filing; answering phones; reconciling expenses; managing the art and office supplies; making travel arrangements; preparing and tracking expense reports; maintaining status reports, databases and portfolios; and various other responsibilities.

PLEASE NOTE: This is a full-time freelance position.

SKILLS: Strong administrative skills required, including a high level of attention to detail, organization, multi-tasking skills and the ability to proactively anticipate department and individual needs. Strong interpersonal and communication skills necessary, as is the ability to consistently deliver high quality work under strict deadlines. Ideally, we would like to find someone who can grow and take on some junior editorial duties, so candidates with experience/background in writing are encouraged to apply.

EXPERIENCE: Previous administrative experience required.

EDUCATION: College degree required.