HBO Space Planning Coordinator

New York
May 03, 2013
Jun 02, 2013
Ms. s w
Full Time

Reporting to the Design & Construction division, the Space Planning Coordinator plays a vital role in the coordination and management of data and documents concerning the staff locations, physical facilities and asset inventory managed by the Real Estate & Facilities department.

Utilizing a CAFM (Computer Aided Facilities Management) software program, the candidate will manage and update all location records information concerning real estate, current and future population, workspace standards, inventory asset management, and building systems data. This person must be able to analyze and clearly present data to support various ongoing feasibility studies, stacking and expansion plans. As the record keeper of data and documents, this person will work with the project managers and space planners to import and maintain all AutoCAD drawings and revisions into the project files. This position reports directly to the Manager of Space Planning.


• Maintain Aperture (CAFM) plans and records for various HBO locations
• Update and distribute floor plans on a weekly basis
• Update and confirm locations of all staff and special rooms
• Ensure successful 2-way sync between HR data base and CAFM system including assignment of seats based on rank, personnel and organizational changes, recruiting, replacement and/or new positions.
• Indicate areas that are under construction
• Update and import AutoCAD drawings to reflect architectural changes.
• Create and update data/informational plans for various departments, e.g., Facilities, Security, Maintenance, IT, Procurement
• Coordinate all requests for moves.
• Inspect rooms to be vacated and occupied, noting accurate seat numbers, tel/data locations, furnishings and equipment.
• Review Tenant Forms for accuracy
• Arrange for vacated offices to be painted and carpet shampooed as needed.
• Coordinate all moves with Facilities and IT
• Issue Move Notices


• Create expansion and restack plans for multiple scenarios
• Review HR new/replacement positions and reconcile with restack plans
• Survey existing departmental spaces as required to confirm restack analyses information
• Create vacancy reports
• Renumber rooms as required
• Calculate square footages utilizing BOMA and REBNY standards
• Prepare floor plans for proposed projects
• Analyze data and present via charts and graphs as requested
• Develop Aperture data base to include many aspects of information
• File and manage AutoCAD files for project records
• Import AutoCAD revisions into existing record AUTOCAD plans
• Maintain AutoCAD archive files including space standards for various buildings.


• Skilled in using Aperture, Archibus, AutoCAD and Excel software
• Minimum of five years work experience in corporate design/facilities department
• Professional degree in interiors, architecture or facilities management is a plus
• Knowledge of BOMA and REBNY standards
• Experience with restack planning and feasibility studies
• Ability to analyze and compare data
• Organizational skills and logic
• Accuracy and thoroughness
• Ability to communicate clearly
• Courteous and professional manner in dealing with clients
• Self-starter

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