New York
May 07, 2013
Jun 06, 2013
Ms. Human Resources Manager
Full Time
Top PR agency seeks a highly motivated and detailed oriented assistant, who can stay one step ahead of an executive-level publicist representing an A-list client roster. Candidate must have excellent communication skills, maintain the highest level of confidentiality, have the ability to keep up with an extremely busy, fast-paced office, and remain composed in high-pressure environments with strong-willed personalities. Must be able to multi-task under breaking deadlines. This is a challenging position which has the potential to lead to a rewarding career as an entertainment publicist. Ideal candidates will have 1-2 years of full-time work experience (not including internships) at a PR/talent agency.

Specific responsibilities include:

* Service clients with digital breaks
* Scan, photocopy and draft memos & letters
* Answer phones promptly and professionally
* Maintain digital press kits
* Process client requests in a timely manner
* Maintain hard press kit files when appropriate
* Process Executive's expense and mileage reports
* Take notes at all meetings
* Manage Executive's schedule/confirmations - meetings, meals, travel, etc.
* Attend events, junket, shoots in support of client for experience and training - when approved
* Handle hair/makeup/styling holds when appropriate
* Create and maintain client schedules (in coordination with counterparts and team members)
* Maintain client assets and in-office samples
* Work with supervisors to maintain and update all media lists on a timely basis.
* Coordinate mailings with team members in advance
* Certain press outreach as assigned by supervisor

Due to high volume, no phone calls please.

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