Top PR agency seeks a highly motivated and detailed oriented assistant, who can stay one step ahead of an executive-level publicist representing an A-list client roster. Candidate must have excellent communication skills, maintain the highest level of confidentiality, have the ability to keep up with an extremely busy, fast-paced office, and remain composed in high-pressure environments with strong-willed personalities. Must be able to multi-task under breaking deadlines. This is a challenging position which has the potential to lead to a rewarding career as an entertainment publicist. Ideal candidates will have 1-2 years of full-time work experience (not including internships) at a PR/talent agency. Specific responsibilities include:* Service clients with digital breaks* Scan, photocopy and draft memos & letters* Answer phones promptly and professionally* Maintain digital press kits * Process client requests in a timely manner* Maintain hard press kit files when appropriate* Process Executive's expense and mileage reports* Take notes at all meetings* Manage Executive's schedule/confirmations - meetings, meals, travel, etc.* Attend events, junket, shoots in support of client for experience and training - when approved* Handle hair/makeup/styling holds when appropriate* Create and maintain client schedules (in coordination with counterparts and team members)* Maintain client assets and in-office samples* Work with supervisors to maintain and update all media lists on a timely basis.* Coordinate mailings with team members in advance* Certain press outreach as assigned by supervisorDue to high volume, no phone calls please.