Event Operations Coordinator

New York
Jun 26, 2013
Jul 26, 2013
Ms. Hiring Leader
Full Time
Job Description
The Event Operations Coordinator is responsible for the administrative planning, budgeting, operations and execution of all live events. This position demands versatility, an entrepreneurial spirit and a strong work ethic. On a day-in, day-out basis the ideal candidate will be the direct point of contact for high-profile speakers, coordinate live event production details and provide support to the research, marketing and editorial departments.

Event Operations Coordination
- Assist with 15+ live debates per year, in addition to productions outside of New York City (possibly some travel required)
- Manage and supervise venue staff, vendors and volunteers
-Arrange and oversee all live event logistics including travel arrangements, day-to-day operations, storage, on-site equipment, catering, green room, ticketing and show schedules
- Conduct event budget support including credit card reconciliation, tickets sales itemization and invoice tracking
-Coordinate pre- and post-debate VIP events including receptions and dinners
-Serve as the key liaison between Intelligence Squared and internal teams including accounting, development, research, marketing and production

Who we are looking for:

The ideal candidate has 2-3 years of experience overseeing a variety of live events. You are a high-energy, spirited, strategic thinker that has mastered the art of multi-tasking. You are tech-savvy, creative and flexible – no matter what comes your way you can devise a diplomatic solution and see the project through from start to finish. You possess an ambitious attitude towa¬¬rd your work and aren’t satisfied with the status-quo. You aren’t afraid to ask questions, dig deeper and develop new skills on the job.

Skills & Qualifications:

Administrative and logistical management, your duties will include:

-Collaborating with senior staff to manage and execute the front of house responsibilities for 15+ live debates annually, attended by 500+ audience members and recorded for television and radio broadcast
-Creating briefing materials, including contact sheets, transportation schedules and preparatory materials for senior staff members
-Researching event logistics, venue options, and pricing for new vendors or out-of-town, special feature debates
-Maintaining events contact database using E-Tapestry
-Key administrative functions, including mail merges, budgets, and invoicing, among others

As a confident, savvy self-starter, you already possess:
-Experience with booking and managing travel reservations
-Advanced proficiency with Microsoft Office Suite, primarily Excel and Word
-Professional and articulate verbal and written communication skills
-Interest in national affairs, politics, business, and the arts with understanding of leading figures in each category
-Grace under pressure
-A degree from an accredited college or university

Salary commensurate with experience
Full benefits including Medical and Dental
Lunch Daily

No phone calls.

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