Coordinator, Executive Support and Special Project

New York
Jun 27, 2013
Jul 27, 2013
Simone Press
Full Time
About the Role: Coordinator, Executive Support and Special Projects

The Coordinator provides administrative support to a company executive. Requires in-depth knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature.


- Schedule & coordinate meetings, conferences and travel

- Performs various administrative duties that are of a highly confidential nature

- Perform department/division coordination duties, scheduling, and review of information requiring executive’s signature

- Works on special projects as needed

- Supports the department or division on any administrative issues that should arise

- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals

- Prepares presentation materials for meetings

- Makes high level contacts of a sensitive nature inside and outside the company

- Operates electronic mail, spreadsheet programs, maintains personal information systems and databases, and perform other semi-automated administrative support tasks


- Bachelor’s degree preferred

- 5-7 years directly related experience in supporting high level executives

- Strong organizational skills and attention to detail

- Excellent communication skills

- Ability to manage and prioritize a busy workload

- Ability to work in an extremely fast-paced and high-energy work environment

- Capacity to work independently, while also being a team player

- Requires extensive knowledge of assigned departments or division’s policies, practices and procedures

- Advanced knowledge of Microsoft Office Suite