Freelance Events Coordinator

New York
Jul 01, 2013
Jul 31, 2013
Ms. Darla Taylor
Position Reports To: Fashion Team Account Manager

Timeline: July 15th to September 20th

Basic Function: Assist with coordination of Fashion Week. Liaise with Fashion teams and account staff to coordinate all event details and execution for Fashion Week and other events, including:

Essential duties:
•Manage events in Fashion GPS – data entry, creating and sending electronic invitations, creating reports (rsvp, attendance)
•Prepare event production schedule
•Create & send itinerary for clients, Sales teams and Krupp staff
•Work with clients to select date, time and venue for event
•Create RSVP & Request email addresses, work with clients and staff to obtain and maintain the RSVP list
•Manage guests lists – data entry, cross referencing
•Sending hard copy invitations - acquire postage and mail out
•Assisting fashion team with seating chart, creating seating cards
•Assist in sorting media requests and entering into Fashion GPS
•As needed, list event with Fashion Calendar and coordinate with IMG for designer materials
•Collaborate with production teams, which may include attending walk-throughs or coordinating ad hoc production needs
•Work with beauty pr teams for day of show check in
•Assign event tasks to staff and interns, and oversee execution
•On hand day of show for guest list/seating issues
•Facilitate other event details as needed

•Strong knowledge of Fashion GPS software and experience using it in an events setting
•Well spoken, can communicate well with others
•1-2 years of experience in Events Coordination/Events Management

If you have strong knowledge of Fashion GPS, and your experience matches the above requirements, please apply by sending your resume and salary requirements. Thank you!

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