Assistant to the Publisher, Food Network Magazine

Location
New York
Posted
Jul 22, 2013
Closes
Aug 21, 2013
Contact
Hearst Recruiter
Category
Publishing
Duration
Full Time

Food Network Magazine is currently looking for a mid-level candidate to proactively provide full administrative assistance to the Publisher of Food Network Magazine, as well as the Associate Publisher. Extremely fast paced environment; Looking for an assertive person who can multi-task and be the right hand person to this management team.



  • Manage daily calendars, arrange all meetings and appointments

  • Maintain publisher’s email inbox

  • Make all travel arrangements (hotel, air, car service, etc.)

  • Submit weekly expense reports

  • Client follow up emails, notes and gifts

  • Assist/help/prepare publisher and associate publisher for all client calls

  • Restaurant reservations for client entertaining/liaison to variety of restaurants

  • General office tasks - data entry, filing, photocopying, and monthly mailings

  • Maintaining and updating all office contacts

  • Fulfilling various client requests

  • Manage holiday, vacation and summer Friday schedule for staff

  • Submit weekly staff timesheets

  • Schedule all Account Reviews and Account Review follow up projects

  • Review all incoming newspapers and other press

  • Prepare materials for weekly sales meeting

  • Manage (along with sales assistants) the FNM interns and their curriculum




Required Sklls:



  • Outstanding and professional communication skills

  • Ability to keep all work and information confidential

  • Strong skills in multi-tasking and prioritizing

  • Keen attention to detail

  • Experience in coordinating schedules and calendars




Experience Required:



  • At least 3 years of experience assisting high level executives

  • Magazine experience preferred, but not necessary

  • Comfortable with use of ipad, iphone and other media devices

  • Familiar with websites such as Facebook, Linkedin, Pinterest

  • Microsoft Office proficiency (Outlook, Excel, PowerPoint, Word)




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