Event Operations Coordinator
Job DescriptionThe Event Operations Coordinator is responsible for the administrative planning, budgeting, operations and execution of all live events. This position demands versatility, an entrepreneurial spirit and a strong work ethic. On a day-in, day-out basis the ideal candidate will be the direct point of contact for high-profile speakers, coordinate live event production details and provide support to the research, marketing and editorial departments. Event Operations Coordination- Assist with 15+ live debates per year, in addition to productions outside of New York City (possibly some travel required)- Manage and supervise venue staff, vendors and volunteers-Arrange and oversee all live event logistics including travel arrangements, day-to-day operations, storage, on-site equipment, catering, green room, ticketing and show schedules- Conduct event budget support including credit card reconciliation, tickets sales itemization and invoice tracking-Coordinate pre- and post-debate VIP events including receptions and dinners-Serve as the key liaison between Intelligence Squared and internal teams including accounting, development, research, marketing and productionWho we are looking for:The ideal candidate has 2-3 years of experience overseeing a variety of live events. You are a high-energy, spirited, strategic thinker that has mastered the art of multi-tasking. You are tech-savvy, creative and flexible – no matter what comes your way you can devise a diplomatic solution and see the project through from start to finish. You possess an ambitious attitude towa¬¬rd your work and aren’t satisfied with the status-quo. You aren’t afraid to ask questions, dig deeper and develop new skills on the job.Skills & Qualifications:Administrative and logistical management, your duties will include:-Collaborating with senior staff to manage and execute the front of house responsibilities for 15+ live debates annually, attended by 500+ audience members and recorded for television and radio broadcast-Creating briefing materials, including contact sheets, transportation schedules and preparatory materials for senior staff members-Researching event logistics, venue options, and pricing for new vendors or out-of-town, special feature debates-Maintaining events contact database using E-Tapestry-Key administrative functions, including mail merges, budgets, and invoicing, among othersAs a confident, savvy self-starter, you already possess:-Experience with booking and managing travel reservations -Advanced proficiency with Microsoft Office Suite, primarily Excel and Word-Professional and articulate verbal and written communication skills-Interest in national affairs, politics, business, and the arts with understanding of leading figures in each category-Grace under pressure -A degree from an accredited college or universityCompensation Salary commensurate with experience Full benefits including Medical and Dental 401(k) Lunch DailyNo phone calls.