Events Assistant

Location
Washington
Posted
Sep 30, 2013
Closes
Oct 30, 2013
Contact
Hiring Manager
Category
Other
Duration
Full Time
ROLES AND RESPONSIBILITIES

•Support Communications and Events teams in all aspects of planning and executing public events and private meetings for BPC’s policy projects.

•Attend policy project event planning meetings and work with policy projects to determine event needs and preference.

•Draft schedules, event agendas, and staffing memos.

•Research venues and manage relationships with vendors, serve as BPC point of contact, and coordinate invoicing.

•Draft and print event collateral such as invitations, programs, and place cards and work with Associate Director of Events during the editing process.

•Track and manage invitation process in CRM database and assist policy projects in creating and maintaining email marketing lists.

•Work with Administrative and Communications teams to compile and organize materials prior to events, including guest photos and bios, press clips, and BPC promotional material.

•Assist with event follow-up including completing post-event forms and budgets, drafting and sending thank you letters, coordinating with BPC Legislative and Development departments.

•Work with Web Producer and Events team to manage event information and ensure all documentation is saved and organized properly.

QUALIFICATIONS

•Bachelor’s degree
•Minimum of two years of relevant experience in event/meeting planning
•Strong organizational and interpersonal skills
•High degree of attention to detail and ability to respond effectively to changing circumstances
•Ability to interact comfortably with elected officials, corporate executives and other VIPs
•Ability to manage multiple tasks with various deadlines; communicate effectively; and work in a team environment
•Ability to work event-based hours including occasional nights and weekends, as needed
•Broad understanding of, and interest in current policy issues
•Experience using database software a plus


BPC offers a highly competitive salary and provides generous benefits. Individuals interested in this position should send resume, introductory letter and two writing samples to jobs@bipartisanpolicy.org no later than October 11th. Please be sure to include the title of this job, Events Assistant, in the subject line of your email.

BPC is an Equal Opportunity Employer.

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