Administrative Assistant to the Founder/CEO

Location
New York
Posted
Oct 15, 2013
Closes
Nov 14, 2013
Contact
Ms. HR Coordinator
Category
Other
Duration
Full Time
THE POSITION

Administrative Assistant to the Founder/CEO – this position works directly with the Executive Assistant and provides exceptional exposure to all aspects of projects, creatively and on all levels. Must be a true right arm and ready for anything, ranging from answering the phone to managing the logistics of major events. This is a small-to-medium-sized office and, reflecting our diverse but complementary slate of projects and initiatives, there is a wide array of roles and responsibilities that evolve on a regular basis. While we are looking for someone with a creative mind, we also want someone who takes direction well, has a proven ability to solve problems and potential problems independently, follows up on tasks without being reminded, and keeps extremely organized. A successful candidate will be able to multi-task with accuracy, help maintain and execute the CEO’s full agenda, interact fluently with employees, clientele, and VIPs of all levels, and maintain productivity within a time-sensitive environment. It is extremely important that this person does not let anything fall between the cracks, and we are looking for someone to take initiative and help the business grow. It is also recommended that candidates hold a keen interest in the fashion/lifestyle industry in which the company centrally operates.

RESPONSIBILITIES

•Scheduling, arranging, and maintaining the individual calendar (via Outlook) for the CEO.
•Organizing all elements of domestic and international travel, including securing best rates and services.
•Managing contact database and files.
•Assisting and supporting CEO on all elements of company projects and initiatives.
•Field and screen all incoming telephone calls for the CEO.
•Act as a liaison between president and clientele/all contacts.
•Arrange car services as needed to and from home, meetings, etc.

QUALIFICATIONS

•4-year college degree.
•At least 2 years experience required.
•Superior competency in all areas of administrative duties (writing, phone etiquette, interpersonal, office maintenance, etc.).
•Superb writing skills.
•Excellent typing skills (high degree of accuracy and ability to take dictation).
•High level of proficiency with all MS Office applications (Word, Excel, Access, Outlook, and PowerPoint), Internet search engines, and Blackberry.
•Basic proficiency in social media (Facebook, Twitter, Instagram, etc.)
•Excellent interpersonal skills.
•Excellent verbal communication skills.
•Mac proficient.
•Ability to work well both as member of a team and independently.
•Professional, very well-organized, thorough, and extremely detail-oriented.
•Compensation: Commensurate with experience. Full benefits.
•Principals only. Recruiters, please don't contact this job poster.

No phone calls, please.

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