Editorial Assistant, Encyclopedias

New York
Oct 25, 2013
Nov 24, 2013
Ms. Jessica Flores
Full Time
The primary role of an Editorial Assistant in the Encyclopedia Group is to work with Encyclopedia Editors to develop, acquire, and administer content for encyclopedias. The Editorial Assistant will report to the Encyclopedia Director; he/she will be working on projects such as developing new titles, inviting authors to revise for new editions of established titles, and acquiring manuscripts for online updates of established titles. Additional work on program-wide projects and administrative support for editorial colleagues may be included.


•Communicate with authors, editors, and advisory board members by peer review system (Aries' Editorial Manager), e-mail, and phone.
•Motivate academic editors to keep project developing smoothly.
•Support electronic submission, review, revision, and tracking of manuscripts.
•Prepare and send invitations and project information to authors.
•Maintain project databases, including peer review system.
•Keep websites up to date.
•Monitor accurate encyclopedia entry titles for suitability.
•Create materials for effective marketing and sales of product.
•Participate in the development of new titles.
•Review final online and print products.
•Maintain project files, both paper and electronic.
•Conduct Quality Assurance/Quality Control of content.

•Participate in the testing and implementation of systems supporting content management, web publishing, and acquisition activities.

Job Requirements:
•Able to manage time, multiple tasks, and multiple projects•Effective communicator
•Able to work in a fast-paced, electronic workplace•Efficient

Prior office experience necessary. Publishing or related experience a plus. Excellent typing and data entry skills needed. Computer literacy essential, including experience with MS Outlook, MS Word, MS Excel, databases, and web-based information gathering. Familiarity with PDF, XML (NLM Book 3.0) and HTML (DreamWeaver) a plus.

Please state salary history, salary requirements, the position being applied for, and the source of the advertisement.

*Only responses with salary history and salary requirements will be considered.

No phone calls please.

Please respond to: employment@taylorandfrancis.com

Human Resources Department
Taylor and Francis Group
711 Third Avenue, NYC 10017

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