The Project Manager will join the entrepreneurial team that produces world-class conferences at The Wall Street Journal and Dow Jones. The DJ/WSJ conferences group creates, launches and operates successful summits attended by the world’s leading CEOs, politicians and innovators, as well as by top executives in vertical business segments. The strategy is to grow the conference roster significantly over the next few years. This is a high-profile role with exposure to Dow Jones’ senior leadership.
The Project Manager will guide the execution of key conferences and franchises, acting as the go-to person for all stakeholders. Primary responsibilities include: developing detailed timelines and schedules; working closely with the marketing, programming, sponsorship and logistics teams to ensure all milestones are met; shepherding key deliverables through production and execution; and ensuring business requirements such as contracts and payments are quickly and efficiently processed. An important element of the role is a strong brand sensibility and the recognition that all aspects of conference production must reflect a particular brand identity and positioning. Because WSJ Conferences involve cross-platform elements (e.g., print and online tie-ins) and the input of many different constituents, the Project Manager will interact with senior executives from a wide range of departments across The Wall Street Journal, such as Advertising, Editorial, Strategy, and Marketing. There is significant opportunity to grow and expand the role.
The position will require a minimum of 5 years of project or brand management experience, preferably in media or consumer products, as well as exceptional organizational skills, strong interpersonal skills, a professional demeanor, the ability to work under frequent deadlines, close attention to detail, and the ability to manage a budget. A background working with elite executives and/or high-end customer segments is desirable. Also essential are a high level of energy, enthusiasm, initiative, and the ability to work in a constantly-evolving, team-based, entrepreneurial environment. A Bachelor’s degree is required. Some travel required.
Key Areas of Responsibility:
• Develop detailed project plans for each conference franchise in collaboration with entire team
• Manage timelines; ensure project milestones are met on time by all team members
• In collaboration with creative and strategy teams, ensure that all aspects of each project/franchise reflect the conference brand, theme and positioning
Management of Day-To-Day Operations
• Coordinate with staff from different departments across the Journal to ensure completion of deliverables from Advertising, Sales, Legal, Editorial, etc.
• Work closely with outside event-planning teams, acting as their liaison to The Wall Street Journal for creative, operational, and administrative needs
• Solicit and manage third-party vendors as needed (e.g., suppliers)
• Oversee invoicing and accounts payable processes
• Continuously create systems that improve efficiency and help grow the business
Program and Event Logistics
• Support Director of Programming and WSJ Editors in speaker recruitment and management both in the planning phase and on-site.
• Travel to all conferences and work with logistics teams to ensure smooth on-site operations; manage specific on-site projects as needed
Business Strategy & Long-term Planning
• As needed, help grow the conference division by researching the market to gauge demand and profit potential for new conferences and thinking creatively about new opportunities to expand the business (e.g., webinars or seminars, events overseas, etc.)
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