Marketing Administrative Assistant

New York
Jan 27, 2014
Feb 26, 2014
Ms. Andrea Lansing
Full Time
Guilford is seeking a full-time Marketing Administrative Assistant with at least two years' administrative experience; book publishing experience preferred.

The marketing department at Guilford is fast-paced, productive, and highly invested in the quality of our work, and we are looking for a talented administrative professional to assist our team. The Marketing Administrative Assistant has a busy and detailed role in supporting the marketing department, which includes:

• Securing pre-publication endorsements from prominent professionals for use online, on book jackets, and in marketing materials.
• Effectively tracking rapidly-changing status of dozens of projects.
• Accurately updating our title information database, including making copy changes and entering various information.
• Processing a variety of departmental memos that relate to the endorsement process.
• Various other administrative duties, such as completing audits and running reports, as needed.

This position functions as a liaison between acquisition editors and authors requiring excellent communication and follow up skills. This position handles the processing of numerous emails, and entering of a large volume of data in a timely and accurate manner. In addition to the ability to coordinate a multitude of tasks with accuracy and promptness, the ability to meet important deadlines while effectively communicating any issues is a must. As such, our ideal candidate must have outstanding organizational and communication skills, and an impeccable attention to detail.

Knowledge of the Microsoft Word and Excel computer programs is required. A college degree is preferred. Conference travel is also required.

Candidates should email their resume with a well-written cover letter, including both salary history and requirement, through this site. Address your cover letter to the attention of Andrea Lansing. Please note that resumes received without cover letters will not be considered. The cover letter should address your key administrative skills and how they might apply to the above job requirements.

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