Corporate Conventions Assistant

New York
Mar 28, 2014
Apr 27, 2014
Ms. Michele Duhrssen
Full Time
•Supports Vice President of Event Management Group with various administrative responsibilities.
•Supports Director of Convention Services group with various duties to insure all details and logistics for conventions are handled in a timely and efficient manner.
•Manage departmental bookkeeping records for all trade shows.
•Manage expenses for Director.
•Process invoices, check requests and wire transfers.
•Coordinate and track NYO ship outs for all conferences.
•Support managers/coordinator with show logistics including ordering onsite services.
•Order and track all product shipments for trade show displays.
•Secure hotel accommodations and/or contracts with convention housing bureaus. Manage changes and updates to company housing lists.
•Secure trade shows details including contracts; housing assignments, shipping and show services.
•Work closely with department managers.
•Maintains sub-basement inventory and facilitates conventions properties ‘loans’ to divisions.
•Assist in proofreading and writing corporate-wide Convention show memos and various convention promotional materials.
•Provides on site support when needed.
•Some travel required.


•Bachelor Degree
•Detailed-oriented with superior organizational skills and ability to handle many projects simultaneously
•Must be an enthusiastic, high energy and well organized individual
•Able to work under strict deadlines and in a fast paced environment
•Reliable, independent and thorough worker
•Ability to work effectively with various people
•Flexible and professional demeanor under stressful situations
•Willing to travel and able to lift heavy materials and work to physically set up some booths
•Interest in trade show planning or event marketing industry
•One year of corporate office experience preferred

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