Executive Assistant

Location
New York
Posted
Apr 23, 2014
Closes
May 23, 2014
Contact
Ms. Ridgely Brode
Duration
Full Time
Executive Assistant to join a mid-size New York City Public Relations agency

PR firm seeking a hardworking, dedicated and experienced executive assistant who is bright, organized, upbeat and efficient. This Executive Assistant role is one with various responsibilities throughout the day, so this person should be comfortable multi-tasking and prioritizing. Work will range from front desk responsibilities to managing partners schedules, administrative paper work, etc. This person will work on proposals and business contracts and will be privy to confidential information, the utmost confidentiality is imperative, along with exceptional judgment, poise tact and diplomacy.

Responsibilities:

Answer a high volume of incoming calls and inquiries from clients and colleagues
Synchronize, plan, and support all daily operational and administrative functions
Manage all meeting details (preparing agendas, catering and attendee updates).
Handle domestic and international travel arrangements (air, hotel, ground transportation and itineraries)
Prepare correspondence, expense reports and spreadsheets as requested
Assist with photocopying, filing, expenses, etc. and prepare documents and reports for distribution
Create highly effective organizational systems resulting in easy access to critical information and streamlined office functioning
Position includes some daily front desk responsibilities- answering phones, greeting messengers, opening and closing the office
Assist/ work at agency client events, fashion shows, etc.

Qualifications:

1+ years experience in executive assisting
Must strive in a fast-paced environment – multi-tasking
Should possess superior communication and problem-solving skills
Interest in fashion/ pop culture
Strong writing and computer skills, as well as a knowledge of social media
Comfortable in executive assistant position for at least 2-3 years before looking to advance within the company

Full benefit package

Salary based on experience

All applicants must use the job application link. Please do not email or call the company directly.
Thank you

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