Grant Manager, PBS Brand Refresh

Arlington, Virginia
Competitive annual salary and benefits
Apr 20, 2018
Metro Area
Full Time

The Grants Manager, PBS Brand Refresh serves as the lead in facilitating and managing all aspects of member station sub-grant awards for PBS brand refresh for digital age project. He/she is the primary interface with all PBS member station applicants and stakeholders, including marketing, creative and executive leads. He/she will manage all phases of the grant cycle including posting communications and solicitations; request for proposal process; development of grant eligibility requirements; application and submission tracking in an appropriate database format and system; and will gather all data required for intermittent status reporting and budget purposes until the end of the grant term. 

Essential duties will include, but are not limited to:

  • Under the direction of PBS Brand Strategist, serve as the primary liaison between PBS station membership, PBS Foundation and business units on brand sub-grant funds
  • Ability to comprehend and have a strong understanding of PBS’ membership matrix and internal policies regarding grant management
  • Serve as internal reference and provide assistance in response to station inquiries on grant requirements.
  • Develop and maintain good working relations with all key stakeholders
  • Understand and communicate grant eligibility benchmarks throughout the grant term
  • Manage all aspects of brand refresh project reporting and management of station sub-grants, including:
    • During grant proposal process:
      • Oversee proposal development and application process to ensure that grant requirements conform to PBS policies.
      • Gain understanding and develop appropriate budget and spend timeline for individual station grant disbursement, working closely with functional managers.
      • Coordinate with PBS multiplatform marketing, brand strategy, finance, foundation and appropriate stakeholders to ensure smooth application process.
    • During grant term:
      • Ensure all budgets and forecasts are completed accurately and timely and properly support the grant activities in accordance with grant requirements and grant term.
      • Coordinate with finance to ensure that funds are distributed in timely manner once grant is awarded so that project work can begin.
      • Monitor monthly expenses and station grant status to ensure that spend guidelines are being met.
      • Monitor progress against program goals on a regular basis to ensure that deliverables are being met.
      • Communicate and direct all stations to assets available; inform internal stakeholders of all pertinent information or issues such as delays in deliverables or eligibility as appropriate.
      • Develop and maintain best practices to streamline proposal process; showcase exceptional proposals in various newsletter or intranet portals.
    • Manage all grant administration and compliance matters, including after grant term:
  • Serve as a subject matter expert on grant terms and funder agreement.
  • Keep all records of grant activity, both hard and electronic copies, to comply with PBS recordkeeping policies
  • Maintain final grant documents including final financial report and narrative and other important documents.
  • Prepare all summary reports needed by grantors, including but not limited to interim and final report.

Other duties:

  • Attend and participate in all brand, marketing and production meetings related to brand refresh strategy and roll out.
  • Assist in the preparation, planning and logistics of regional station brand workshops, webinars, meetings and other seminars in coordination with internal stakeholders and agency partners.
  • Other duties as assigned.

Requirements for success:

  • 5-7 years project management and/or grant management
  • Bachelors’ degree in Finance or a related field; equivalent combination of education and experience may be considered
  • Knowledge and experience with public media structure
  • Experience writing and managing the lifecycle of grants preferred
  • Strong project management skills
  • Diplomacy and responsiveness working with PBS member stations
  • A high level of competence to learn process flows
  • Ability to understand and learn complicated business processes
  • Ability to effectively build relationships with members and internal departments
  • Outstanding written and verbal communication skills
  • Strong knowledge of a budgeting process and metric reporting
  • Ability to learn new systems quickly, including adapting/improving processes for greater efficiency and simplicity
  • Ability to handle multiple tasks under tight deadlines
  • Ability to ensure high level of accuracy in work


PBS is an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities

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