Administrative Assistant

Posted: 5/17/2018

Location: Universal City, California
Function: Production
Specialty: Television & Film, Video
Level: Experienced (Non-Manager)
Duration: Full Time
Salary Description: competitive

The Administrative Assistant will provide administrative support to an SVP and a Director of Development in the Wilshire Studios department at NBCUniversal Cable Entertainment.

Job Duties
  • Administrative duties such as scheduling calls and meetings
  • Coordinate all travel arrangements and assist with client meeting agendas and media material required for both executives as well as any clients visiting the department
  • Prepare expense reports and track them through various stages of account processing
  • Assist in the preparation of special reports and presentation materials as requested
  • Maintain various databases and produce regular reports
  • Order and maintain supplies for department
  • Assist in the departmental set up of new hires and interns
  • Update calendar and contact database (Outlook)
  • Other duties as assigne

  • Basic Qualifications
  • Bachelor’s degree
  • Minimum 1 year of administrative experience on a creative desk
  • Working knowledge of Microsoft Office including Word, Excel, PowerPoint & Outlook

    Additional Job Requirements
  • Interested candidate must submit a resume/CV through to be considered
  • Must be willing to work in Universal City, CA
  • Willingness to travel and work overtime, and on weekends with short notice

    Desired Qualifications
  • Agency experience highly preferred
  • Proven problem solving skills, solutions oriented and proactive mindset
  • Demonstrated self-starter and forward-thinking attitude
  • Ability to pivot and prioritize appropriately in a fast-paced environment
  • Ability to stay organized, multi-task, respond quickly in pressure situations and work independently
  • Excellent communication skills, both written and verbal, as well as advanced computer skills
  • Strong interest in Non-Scripted Television development and a knowledge of the landscape

    At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

    Wilshire Studios develops and produces a diverse slate of original unscripted programming for multiple platforms, aligning with award-winning producers and innovative storytellers to create compelling content that explores reality through a variety of formats. From E!’s signature “Live from the Red Carpet,” USA Network’s “The Cromarties” and Oxygen’s “Mysteries and Scandals,” to the upcoming “Real Country” for USA, “Unspeakable Crime: The Killing of Jessica Chambers for Oxygen” and the debut “People’s Choice Awards” on E!, Wilshire Studios produces series that are informative, revealing, thrilling and entertaining. Wilshire Studios is part of the NBCUniversal Cable Entertainment portfolio.

  • We are one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news and information to a global audience.

    Work With Us