Associate Director, Production Management and Operations

Arlington, Virginia
Jun 12, 2018
Metro Area
Full Time

Associate Director, Production Management and Operations

DEPARTMENT: Production Management & Operations

STATUS: Full Time/Regular/Exempt

Production Management & Operations works alongside PBS internal stakeholders and with PBS member stations and producers to facilitate the creation of multiplatform content.  The group operates with two prime areas of focus:  1. Production Operations: Acting as an organizational linchpin with a broad footprint that reaches across business units, including: Programming, Digital, Marketing/Communications, Station Relations, Learning Media, Distribution, Business Affairs, Finance and Legal.  Externally it interfaces with key funding partner organizations, Producers, and PBS member stations; and 2. Production Management: partnering with Programming, member stations, and the domestic and international independent production community, it oversees production logistics and PBS’ financial investment for all content in active negotiation, development, production, delivery, and project reconciliation.


Working with assigned projects and producers, the Associate Director, Production Management & Operations supports department objectives by providing service and support to internal stakeholders and the production community.  


Essential duties will include, but are not limited to:


Production Operations

  • Ensures producer proposals are in-line with expectations, represent value, and are aligned with internal ambitions, industry and PBS standards and practices.
  • Works across internal business units and with Business Affairs and Legal to determine work scope for contracts on a project-by-project basis.
  • Consults and collaborates with partner organizations and member stations; working through respective requirements and managing relationships and interactions effectively.
  • Partners to move assigned “Green Lit” projects through cross-department meetings and on towards contracting -- continuing to consult with internal constituents and tailoring project requirements.


  • Consults with appropriate business units on timelines for series contract renewals.
  • Assesses deal viability and structure through effective analyses of Producer Assumptions, Production Budgets, Funding Plans, Staffing & Production Schedules, Cash Flows, Payment Schedules, Program Materials (Deliverables) as they relate to PBS approved editorial proposals.
  • Provides recommendations for contingency planning, and for formal adjustments to contracts.
  • Consults with internal stakeholders to ensure appropriate technical delivery and contracting of all project materials.
  • Prepares and finalizes negotiated and internally approved Production Exhibits for contract, and for contractual amendments.


  • With Programming, conducts project “kick-off” and “check-in” meetings with internal and external production partners.
  • Responsible for tracking production logistics and project financial health across all assigned Commissions, Co-Productions, Pre-Sales and Acquisitions, from development to delivery and acceptance -- problem solving as needed.
  • As required, conducts on-site production assessments, and provides support for production audits.
  • Consults with Programming on editorial milestones, title, graphic and other PBS approvals, elevating issues to head of department as necessary.
  • Reviews and makes recommendations to manager on contingency, breakages/overages requests, and implements formal approval paperwork for execution.
  • Supervises and verifies cross-department milestone completion throughout the organization, and initiates PBS payment authorizations accordingly.
  • Reviews and make recommendations for ‘Payment Ahead of Milestone’ or ‘Out of Cycle’ payment requests, and implements approval process accordingly.
  • From Producer’s interim finical reporting; oversees budget compliance, production cash flow requirements, and ultimately, reconciliation of final financial reports against contract for closeout 

Systems/Processes/Special Assignments

  • Assists with development and maintenance of Production Management & Operations third party vendor relationships, as applicable, ensuring these are available to PBS producers via the PBS Producer’s Guide.
  • Works on assigned specialty assignments, including collaborating with Finance to perform historical analysis of production expenditure and strategic cash flow forecasting.

Requirements for success:

  • Minimum 6-8 years experience as a Line Producer/Production Manager/Unit Manager in TV Production; developing, budgeting, analyzing and negotiating production proposals; OR an equivalent tenure in broadcast operations and/or broadcast Production Management.
  • Excellent knowledge of, and experience with, general content production logistics and production scheduling; rights issues and clearance requirements; employer of record/payroll practices; industry insurance requirements; foundational understanding of guild and union requirements; talent negotiation; and a fully rounded exposure to industry standards and practices.
  • BS/BA in Film & TV Production or related field; or equivalent combination of education and experience.
  • Proficient with: Microsoft Office, with high proficiency in Excel.  Movie Magic and Entertainment Partners budgeting experience a plus.
  • Strong interpersonal and communication skills, both verbal and written.
  • Exceptional organizational skills and attention to detail
  • Team player and collaborative problem solver.
  • Self-starter, with the ability to prioritize multiple concurrent projects and across teams, while consulting and aligning efforts with overall department leadership.
  • Ability to work with and maintain confidential information.
  • Previous experience of working for or within the Public Television system helpful but not essential.

PBS is an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities

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