Office Assistant

Location
New York, New York
Salary
Commensurate with experience
Posted
Jul 12, 2018
Level
Entry Level
Metro Area
New York
Duration
Full Time

Mansueto Ventures publishes two national, award-winning consumer business magazines, Fast Company and Inc. and their associated websites, Fastcompany.com and Inc.com. The company is located in hip offices in downtown Manhattan where the Office Assistant/Receptionist will be the first point of contact for visitors, clients and employees. The role is crucial.

Job Responsibilities Include, But Are Not Limited To: Provide support to Facilities Director and coordinate special projects as directed; Communicate with vendors as directed; Answer all incoming calls to the Mansueto Ventures main phone number; Provide customer service by either answering the caller's question or transferring the call to the correct extensions; Work with the building's security to verify access and greet/announce visitors to our floor; Manage key aspects of the new hire process; Update employee phone directory; Create new user accounts for UPS; Maintain new employee spreadsheet for record keeping; Work with mailroom supervisor to maintain office and kitchen supply inventory; Reconcile weekly invoices and submit to A/P; Provide general support and assistance for events, which can include accepting deliveries, organizing furniture and managing logistics; Maintain lunch coverage pool and train interns in reception coverage responsibilities.

Job Requirements: College degree preferred and we seek to promote from within; Superior communication skills; Demonstrated customer service orientation; Comfort working with numbers; Experience with Microsoft Office; Unflappable.

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