Executive Academic Communications Coordinator, Office of the Provost

Waltham, Massachusetts (US)
Competitive annual salary and benefits package
Aug 08, 2018
Metro Area
Full Time

Job Description Summary

The Office of the Provost is committed to pursuing academic excellence across Bentley University. Together with university deans, directors, and department chairs, the Office of the Provost shapes academic priorities and provides infrastructure to encourage our community of faculty, scholars, and students to pursue their work. As chief academic officer, the Provost and Vice President for Academic Affairs is responsible for: curriculum and new curricular initiatives; faculty hiring and promotion; support for faculty research and teaching; and administration of academic departments and programs within the division of Academic Affairs.

This position will provide complex support to the Office of the Provost in the Division of Academic Affairs for highly-visible communications projects tied to the academic mission of the university and to achieve day-to-day efficiencies.

As a member of a coordinated administrative team supporting the leadership of the Division of Academic Affairs, the Executive Academic Communications Coordinator will support the communications and administrative needs for the Office of the Provost and related academic entities including Associate Provost, Deans’ offices, and Centers when appropriate. Reporting to the Provost, the coordinator will help draft key messages and effectively use traditional, interactive, and social media to communicate these messages with internal and external audiences.


Essential Duties

  • Draft and send key communications for the Provost.
  • Coordinate with University Communications and Marketing Office to ensure broader thematic and operational integration of strategy and messages.
  • Prepare correspondence, reports, proposals, briefings, presentations, and responses on institutional and strategic issues.
  • Manage the calendar of communications and ensure that time-sensitive communications such as announcements of awards and competitions are released on schedule.
  • Provide research and writing assistance. Provide editorial and editing support.
  • Provide media services across platforms to develop and manage content for website and social media across the division.
  • Provide executive administrative support to the Provost including calendaring, travel arrangements, expense reimbursements, and meeting coordination. Prepare materials for distribution in advance of meetings. Attend and document meeting proceedings. Distribute materials in follow-up after meetings.


Other Duties

  • Coordinate scheduling and materials for board meetings. Prepare draft report from the Provost to the Academic Affairs Committee of the board.
  • Plan and organize Provost Council agendas. Ensure actions identified in council meetings are tracked and completed.
  • Complete special projects as assigned by the Provost. Interact with colleagues across the university to ensure institutional alignment. May act as proxy for the Provost in communications, meetings, and other critical areas as delegated.
  • Promote an institutional culture of progress, trust, and commitment to mission. Support the cultivation of relationships, activities, and programs designed to foster positive change.
  • May also mentor and guide academic coordinators around social media and web-based production.

Minimum Qualifications

  • B.A. / B.S.
  • Five years of professional related experience.
  • Outstanding oral and written communication skills, including the ability to write clear and concise materials. Writing samples may be required.
  • Excellent planning and organization skills, rigorous attention to detail.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Proficiency in Drupal and/or other website content management systems.
  • Proven expertise in the professional use of social media.
  • Demonstrated ability to develop and maintain effective and collaborative relationships with employees at all levels of the organization; skill in recognizing complex institutional and interpersonal situations.
  • Motivated and resourceful self-starter with the ability to meet deadlines, creatively and independently problem-solve, manage up, and communicate clearly with a broad range of stakeholders; ability to embrace frequent change with professionalism.


Preferred Qualifications

  • Master’s degree in a related discipline.
  • Prior experience supporting executive level positions; experience in higher education or similar work environment preferred.