- Full Time
We are a weekly print publication with three daily e-newsletters focusing on policy, advocacy and business in New York. We put together over 50 policy and recognition events throughout the course of the year. We are looking to add to our growing team specifically to work on all of our events. Daily responsibilities will include:
Building and maintaining all attendee lists including speakers, sponsors, guests, media and others
Create ticket registration webpage on ImpactFlow
Create and maintain events webpage, updating it with the newest information in a timely manner, including updates to the agenda, adding sponsor logos and speaker photos.
Help track and execute sponsorships by adding logos to website, Airtable, and checking that all materials are consistent
Creating name badges, speaker placards, reserved seating signs, exhibitor game cards, registration materials, etc.
Assist on venue visits, make note of logistics and prepare applicable signage when necessary
Coordinate outsourced events posters and program journals when necessary
Facilitate events on-site including set-up, registration, award presentation, ensuring everything runs smoothly and assisting attendees with any questions or concerns.
Send out reminder emails to all attendees before the event and follow up with attendees post-events, and responding to questions in between.
Post event photos on Flickr page and City & State website
Set up nomination forms for awards events
Order engraved awards for applicable events
Monitoring and ordering event supplies
Shipping to and from event venues
Assist in coordinating seating charts and exhibit maps
Update attendee lists with contact information for NYN conferences
Respond to inquiries from the RSVP and City & State Events emails
Track attendance and send weekly RSVP report to management