Executive Assistant, Account Management

Santa Monica, California
HBO Executive Assistant, Account Management
Jan 11, 2019
Entry Level
Metro Area
Los Angeles
Full Time


Position responsible for providing administrative day-to-day assistance for two Vice Presidents and additional staff as necessary. Responsibilities also include special projects and collaboration with other Executive Assistants.



  • Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to: scheduling meetings, making domestic/international travel arrangements, handling catering requests, answering phones and responding to caller questions, filing, faxing, copying, expense reports, invoice processing.

  • Responsible for providing set-up support and help for new staff, including arranging for office furniture, phone/IT/computer, supplies, ID cards, etc.

  • Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote.

  • Adherence to sensitive timelines, deadlines, and confidential materials.

  • Analysis and Reporting: Assist team with the development and distribution of weekly, monthly and ad-hoc analysis.

  • Build and maintain excellent relationships with key cross-divisional personnel and external partners.

  • Tracking and communicating details of digital sales promotions with internal teams



  • College degree is strongly preferred

  • Superior organizational and communication skills required.  Ability to interface up to senior level executives is essential

  • Multitask in a fast paced environment while demonstrating strong prioritization skills

  • The ability to think creatively and maintain a positive attitude

  • Strong proficiency with Mac/PC Computer with knowledge of Outlook, Excel, PowerPoint, and Keynote

  • Entertainment industry and/or digital media experience a plus